HR Administrator — Student Union (12-Month)

Reading Students' Union; Reading; Presencial; GBP 24.000 - 26.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

35 days annual leave including closure

Professional development opportunities

Unique working environment on campus

Descripción de la vacante

Reading Students’ Union in Reading is seeking an organised HR Administrator to join the HR team. You will provide high-quality administrative support across a wide range of HR activities, supporting the employee lifecycle, recruitment activities and HR operations across Reading Students’ Union and Little Learners Nursery.

As the first point of contact for HR enquiries, you’ll help ensure colleagues, managers and candidates receive accurate information, excellent support and a positive experience

Formación

• GCSE Maths and English (Grade C or equivalent).
• Experience managing confidential records and prioritising competing tasks.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Experience responding to enquiries with customer-focused support.
• Confidence using Microsoft 365 including Word, Excel, Outlook and Teams.
• Ability to organise meetings, maintain trackers and manage admin processes.
• Ability to work accurately with data, records and reports.
• Proactive in following up actions and meeting deadlines.
• Commitment to inclusion, equality and excellent service delivery.

Responsabilidades

• Manage the HR inbox and respond to routine enquiries professionally and promptly.
• Provide information from approved HR guidance and explain processes clearly.
• Coordinate appointments, reminders and HR administrative tasks.
• Escalate urgent or complex matters to the appropriate manager.
• Help ensure HR service standards and deadlines are consistently achieved.
• Support vacancy advertising, candidate communications and interview arrangements.
• Coordinate recruitment administration and maintain accurate records throughout the hiring process.
• Support student staff recruitment campaigns and recruitment events.
• Arrange references and pre-employment checks.
• Support fair and inclusive recruitment practices across the organisation.
• Coordinate right-to-work, qualification and DBS checks where appropriate.
• Maintain induction schedules and onboarding checklists.
• Liaise with managers, IT and other departments to ensure a smooth start for new employees.
• Support payroll setup activities for new starters.
• Monitor probation reviews and follow up on outstanding actions.
• Maintain accurate employee records and process approved changes.
• Support absence recording and leave administration.
• Coordinate leaver processes, including references, equipment returns and system access removal.
• Maintain accurate records and ensure timely completion of actions.
• Arrange training bookings and maintain training records.
• Support HR inductions for employees and Sabbatical Officers.
• Help coordinate staff surveys, engagement activities and recognition events.
• Track feedback and support the delivery of follow-up actions.
• Maintain accurate HR systems, databases and employee records.
• Ensure information is stored securely and in line with data protection requirements.
• Maintain HR templates, documentation and policy records.
• Support compliance monitoring and HR improvement projects.
• Help improve processes, checklists and workflows.

Conocimientos

HR administration

Microsoft 365

Customer service

Educación

GCSE Maths and English (Grade C or equivalent)

Herramientas

Microsoft 365

Descripción del empleo

Reading Students’ Union in Reading is seeking an organised HR Administrator to join the HR team. You will provide high-quality administrative support across a wide range of HR activities, supporting the employee lifecycle, recruitment activities and HR operations across Reading Students’ Union and Little Learners Nursery.

As the first point of contact for HR enquiries, you’ll help ensure colleagues, managers and candidates receive accurate information, excellent support and a positive experience