HR Administrator / Receptionist

Search Consultancy; City of Edinburgh; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading company in Edinburgh is seeking an HR Administrator / Receptionist for a fixed-term role until March 2026. This position involves a mix of HR administration and reception duties, with a focus on supporting recruitment, onboarding, and training administration. The ideal candidate will have prior HR experience and strong organizational skills, contributing to a dynamic HR team.

Qualifications

• Previous experience within HR, Recruitment or Training administration is ESSENTIAL.
• First class organisation skills with the ability to prioritise effectively.
• Excellent communication skills, both written and verbal.

Responsibilities

• Providing comprehensive administration across HR functions.
• Carrying out recruitment administration including processing CVs.
• Managing the HR inbox and dealing with general requests.

Skills

Organisation skills

Communication skills

IT Skills

Tools

MS Office

Job description

HR Administrator / Receptionist
Southside of Edinburgh based | office-based role initially | potential for hybrid as the contract progresses
Full Time | 35 hours per week | Monday to Friday
Fixed-Term role until end of March 2026 | potential for role to be made permanent
Salary up to £27,000 per annum + benefits

Search Consultancy are currently working exclusively with this Edinburgh based client to recruit an experienced HR Administrator on a fixed-term basis until the end of March 2026.

The successful candidate will be responsible for providing comprehensive Administration across the multiple functions of the HR team, along with some Reception & other general Administration work across other teams.

Initially this role will be split 50/50 between HR & Reception/General Admin but the intention is for this role to become more HR focused as the contract progresses.

Duties involved in this role will include:
* Covering Reception for the business, dealing with any incoming calls and passing to the appropriate party when required
* Completing any related Administration in line with Reception duties
* Carrying out Recruitment Administration for the HR team including creating adverts, tracking applications & processing incoming CV's
* Completing onboarding for incoming candidates including RTW checks & reference requests
* Providing Training Admin support including the allocation of relevant courses and ensuring training is attended
* Management of the HR inbox, dealing with any general requests & escalating any more in-depth queries to the wider team where appropriate
* Absence, sickness and annual leave management across the business
* Attending HR meetings & taking notes/actions to be distributed
* Various other ad hoc duties as directed

In order to be considered for this role your skills and experience should include:
* Previous experience within HR, Recruitment or Training administration - this experience is ESSENTIAL
* First class organisation skills with the ability to organise, prioritise and complete a busy workload effectively - as well as the ability to pivot your focus when required
* Excellent communication skills, both written and verbal
* Solid IT Skills including the full MS Office suite & the ability to pick up new systems quickly

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age