HR Administrator (12 months)

Confidential; Chester; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Free city centre parking

25 days holiday + Bank Holidays

Employee Assistance Programme

Employee recognition awards

Retail discounts platform

Job summary

The Confidential head office in Chester is seeking an HR Administrator for a 12-month maternity contract. You will provide administrative support across the employee lifecycle, maintaining records, systems and payroll-related information within a fast-paced HR team.

Working Monday to Friday 9am-5pm, you will enjoy benefits including free city centre parking, 25 days holiday plus Bank Holidays, an Employee Assistance Programme, recognition awards and access to a retail discounts platform.

Qualifications

• Previous experience in HR administration or payroll administration.
• CIPD Level 3 qualification, or working towards this (desirable).
• Strong organisational and time management skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide administrative support across the employee lifecycle, ensuring employee records, systems, documentation and payroll-related information are maintained accurately, confidentially and in line with company policies, data protection requirements and relevant employment legislation.
• Prepare and issue employee documentation including contracts, offer letters, contractual changes, family leave correspondence and leaver documentation.
• Process and maintain information relating to new starters, leavers, employee changes, absence, benefits, pensions and other HR administration activities.
• Prepare and maintain accurate payroll-related information, ensuring all updates are completed in line with monthly payroll deadlines.
• Support recruitment administration including coordinating vacancies, arranging interviews, maintaining recruitment records and administering the Recruitment SharePoint site.
• Prepare new starter and induction materials and co-ordinate onboarding activities.
• Allocate training through the learning management system and maintain employee training records.
• Record and maintain absence information on behalf of managers where required.
• Produce routine HR reports and provide general administrative support to the wider HR team.

Skills

Organisational skills

Time management

Interpersonal skills

Communication skills

Independent working

Team player

Attention to detail

Data protection awareness

Education

CIPD Level 3 (desirable)

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

HRIS

Payroll systems

Learning management system

Job description

Working for this business whose Chester Head Office is based in the city centre in a stunning location, the HR Administrator will be a 12-month maternity contract, working within a motivated, fast-paced and highly professional HR team. The HR Administrator will provide administrative support across the employee lifecycle, ensuring employee records, systems, documentation and payroll-related information are maintained accurately and confidentially.

Working Monday to Friday 9am-5pm, the HR Administrator role has benefits including free city centre parking; 25 days holiday plus Bank Holidays; an Employee Assistance Programme; employee recognition awards; and access to a platform with retail discounts and offers.

Responsibilities

• Provide administrative support across the employee lifecycle, ensuring employee records, systems, documentation and payroll-related information are maintained accurately, confidentially and in line with company policies, data protection requirements and relevant employment legislation.
• Prepare and issue employee documentation including contracts, offer letters, contractual changes, family leave correspondence and leaver documentation.
• Process and maintain information relating to new starters, leavers, employee changes, absence, benefits, pensions and other HR administration activities.
• Prepare and maintain accurate payroll-related information, ensuring all updates are completed in line with monthly payroll deadlines.
• Support recruitment administration including coordinating vacancies, arranging interviews, maintaining recruitment records and administering the Recruitment SharePoint site.
• Prepare new starter and induction materials and co-ordinate onboarding activities.
• Allocate training through the learning management system and maintain employee training records.
• Record and maintain absence information on behalf of managers where required.
• Produce routine HR reports and provide general administrative support to the wider HR team.

Skills and Experience

• Previous experience in an HR administration, payroll administration, recruitment or similar is essential.
• CIPD Level 3 qualification, or working towards this (desireable).
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
• Able to work accurately under pressure and recognise when matters should be escalated to a more senior member of the HR team.
• Good IT skills, including Microsoft Word, Excel, Outlook and Teams. Experience of HR, payroll or learning management systems would be advantageous.
• Excellent interpersonal and communication skills, with the ability to build positive working relationships across the business.
• Professional, approachable and trustworthy, with the ability to handle sensitive and confidential information appropriately.
• Self-motivated, proactive and able to work independently while following established processes and procedures.
• A collaborative team player who is willing to share knowledge, support colleagues and contribute to team objectives.
• Strong attention to detail and commitment to maintaining accurate employee records, documentation and payroll-related information.
• An understanding of the importance of GDPR, data protection requirements and confidentiality when handling employee information.

We are an equal opportunities agency and welcome applicants from all backgrounds.

We are acting on behalf of the client as an Employment Agency in relation to this vacancy.