HR Administrator

HR-Dept-39cdddf5; Swindon; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

HR Consultancy Team in Swindon is seeking a proactive HR Administrator to support clients with HR administration across the employee lifecycle. You will handle onboarding, HRIS maintenance, DBS checks and policy updates to deliver a seamless HR experience for clients.

The role reports to the Head of HR Services and offers hybrid working after probation, with 25 days holiday plus bank holidays and a comprehensive benefits package.

Qualifications

• HR administration experience in a busy setting.
• A foundation in employment law and HR best practices.
• Exceptional organisation skills and attention to detail.
• Strong communication – both written and verbal.
• Confident using MS Office (Word, Excel, PowerPoint) & CRM systems and HRIS.
• Bonus points for SME awareness.

Responsibilities

• Manage onboarding processes for clients, including drafting offer letters and new starter paperwork.
• Set up and maintain client HRIS systems, add new starters, update changes, and manage leavers.
• Complete DBS and security clearance checks.
• Manage probationary periods and draft outcome letters for managers.
• Draft contract amendment documentation and liaise with payroll as needed.
• Coordinate monthly payroll liaison activities and respond to client/payroll queries.
• Create and update HR policies and client handbooks.
• Take notes during meetings for the team and clients.
• Conduct exit interviews and issue leaver documentation.

Skills

HR administration

Employment law basics

Organization

Communication skills

MS Office

CRM systems

Tools

MS Office

CRM systems

HRIS

Job description

HR Administrator (BBBH142) Swindon, England

Salary: GBP28000 - GBP30000 per annum

HR Administrator
Location:Swindon hybrid options are available post successful completion of probation.
Salary:£28-£30K DOE
Reporting to:Head of HR Services
Holiday:25 Days + BH
Other Benefits:Comprehensive benefits package

The Role:

We’re looking for a proactive and detail‑oriented HR Administrator to join our dynamic HR Consultancy Team, based in Swindon. Reporting to the Head of HR Services, you’ll play a vital role in supporting our clients with high‑quality HR administration across the entire employee lifecycle. Whether it’s preparing new starter paperwork, supporting appraisals, or ensuring compliance – you’ll be central to delivering a seamless HR experience to our clients.

What You’ll Be Doing:

• Managing the onboarding processes for our clients, including drafting offer letters, contract population and new starter paperwork and referencing.
• Set up and maintain client HRIS systems, including adding new starters, updating changes, setting leavers and uploading documentation.
• Complete DBS and security clearance checks.
• Manage employee probationary periods, issuing documentation to managers, and drafting outcome letters, escalating as required.
• Managing and drafting contract amendment documentation, ensuring changes are appropriately updated on relevant systems and liaising with payroll as needed.
• Completing monthly payroll liaison activities along with dealing with any queries from clients and payroll providers.
• Creating and updating HR policies and client handbooks
• Note-taking during meetings for the team and clients.
• Conducting exit interviews and issuing leaver documentation, liaising with all relevant parties.
• Tracking issued documentation, and highlighting issues to the relevant person.
• Managing the HR Dept learning platform, including setting up, allocation and monitoring of training, reporting as required to clients.
• Supporting external training logistics and material preparation.
• Keeping systems and CRM records up to date
• Creating, reviewing and managing client dashboards
• Ensuring compliance and auditing client HR files
• Conducting audits of client information (including HRIS) and creating reports.
• Supporting HR Advisors and Consultants on client HR projects, such as benchmarking, and employee engagement initiatives.

What We’re Looking For:

• HR administration experience in a busy setting
• Afoundation in employment law and HR best practices
• Exceptional organisation skills and attention to detail
• Strong communication – both written and verbal
• Confident using MS Office (Word, Excel, PowerPoint) & CRM systems and HRIS
• Bonus points for commercial awareness of SME needs

The Right Fit Will Be Someone Who:

Is client-focused with a commercial mindset, who is able to think on their feet, handle competing deadlines with ease, and solve problems quickly. Pays close attention to the little things that matter. Brings a professional, can‑do attitude every day.

Why Join Us?

You’ll be part of a collaborative and supportive team that genuinely cares about doing great work for clients. We welcome applications from those looking to build their experience, as well as candidates who already have relevant skills and are ready to make a strong contribution. Diversity is key to our success, and we work hard to make sure we’re inclusive. We can only accept applications from those who have the right to work in the UK without restrictions.