HR Administrator

Airswift; Staines-upon-Thames; On-site; GBP 22,000 - 28,000; Full time

Job summary

Airswift is recruiting an HR Administrator to join its Kingston upon Thames office on a 12-month contract. You will prepare contracts of employment for new employees and agency workers and coordinate starter paperwork ahead of start dates.

The role requires experience in HR administration, at least two years, with strong MS Office skills, and the ability to manage multiple tasks and deadlines. CIPD study is preferred, and the team supports ongoing process improvements.

Qualifications

• Experience in HR administration within a busy working environment.
• At least 2 years of relevant experience.

Responsibilities

• Prepare contracts of employment for new employees and supporting documentation for agency workers in line with new starter processes.
• Coordinate new starter paperwork, files, room bookings, and notifications to relevant departments ahead of start dates.
• Arrange pre-employment medicals and reference checks for new employees.
• Undertake maternity risk assessments for employees and agency workers and liaise with relevant HR and HSE contacts on follow-up actions.
• Maintain electronic and paper filing in a timely and accurate manner.
• File staff and agency worker emails in the correct electronic employee folders.
• Support termination processes for staff and agency workers, ensuring records are updated and notifications are issued on time.
• Prepare amendments to contracts and ensure records are updated accordingly.
• Assist the HR administration and recruitment leadership team with daily tasks and ongoing process support.

Skills

Prioritisation

Administrative organisation

Multi-tasking

Documentation management

Education

CIPD qualification (in progress)

Tools

Microsoft Office

Job description

Job Title: HR Administrator

Duration: 12 months

Sponsorship Provided: No

Location: Kingston upon Thames

Key Responsibilities

• Prepare contracts of employment for new employees and supporting documentation for agency workers in line with new starter processes.
• Coordinate new starter paperwork, files, room bookings, and notifications to relevant departments ahead of start dates.
• Arrange pre-employment medicals and reference checks for new employees.
• Undertake maternity risk assessments for employees and agency workers and liaise with relevant HR and HSE contacts on follow-up actions.
• Maintain electronic and paper filing in a timely and accurate manner.
• File staff and agency worker emails in the correct electronic employee folders.
• Support termination processes for staff and agency workers, ensuring records are updated and notifications are issued on time.
• Prepare amendments to contracts and ensure records are updated accordingly.
• Assist the HR administration and recruitment leadership team with daily tasks and ongoing process support.

Required Experience

• Experience in HR administration within a busy working environment.
• At least 2 years of relevant experience.

Required Skills

• Ability to prioritise work coming from multiple sources and meet deadlines.
• Intermediate knowledge of Microsoft Office applications.
• Strong administrative organisation and document management capability.

Preferred Education & Certifications

• Studying towards a CIPD qualification.

Airswift

Airswift is an international workforce solutions provider within the energy, technology, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.