HR Administrator

Airswift; Staines-upon-Thames; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a skilled HR Administrator to join their team in Surrey. This role involves managing HR processes, preparing contracts, and ensuring compliance with organizational policies. The ideal candidate will have a strong background in HR systems and document management, along with excellent organizational skills. This is a fantastic opportunity to contribute to a forward-thinking company dedicated to sustainable infrastructure solutions. If you are passionate about HR and looking to make a meaningful impact, we encourage you to apply.

Qualifications

• Experience in HR processes and contract management.
• Knowledge of document control systems and compliance.

Responsibilities

• Prepare contracts and organize new starter paperwork.
• Conduct maternity risk assessments and manage staff records.
• Support assignees with housing and relocation processes.

Skills

HR Processes & Systems

Document Control Systems

Contracts Management

SAP

Education

Bachelor's Degree in Human Resources

HR Certification

Tools

SAP

Job description

Kingston-Upon-Thames, Surrey, United Kingdom

1256589

OTHER

Contract

Mar 20

Save

• Role: HR Administrator
• Location: Surrey, United Kingdom
• Duration: 12 months (renewable)
• Start Date: ASAP
• Work Schedule: Min 4 days a week in office (Full-time)
• Recruiter: Mariana Cortez

Key Words: HR Processes & Systems, Document Control Systems, Contracts Management, SAP.

Our Company
Airswift is an international workforce solutions provider. With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.

We are currently recruiting for an HR Administrator to be based in Surrey, United Kingdom, for a 12-month contract with the possibility of extension.

Company:
We are an advanced technological and engineering platform for the design, construction, and operation of safe and sustainable complex infrastructure and plants.

Job Description:

• We are seeking an experienced administrator with knowledge of HR processes to perform the following activities:
• Prepare Contracts of Employment for new employees and Exhibit A for agency workers in line with the New Starters procedure.
• Organize all new starter paperwork, files, and arrangements before their first day, including room bookings and notifications to relevant departments.
• Arrange pre-employment medicals and reference checks for new hires.
• Conduct maternity risk assessments with employees and agency workers as needed, liaising with HR Advisors/HSE for follow-up actions.
• Ensure timely electronic and paper filing of all staff and agency-related emails and documents.
• Follow proper procedures when terminating staff and agency workers, updating records and notifying relevant departments.
• Prepare amendments to contracts and update records accordingly.
• Update agency worker contractual details and ensure files and trackers reflect these changes.
• Notify payroll of all relevant employment changes monthly.
• Maintain and update starters and leavers listings weekly.
• Manage paperwork related to staff probation periods.
• Maintain compliance with departmental procedures for record-keeping.
• Maintain weekly lists of agency workers.
• Prepare assignment agreements and salary review letters for assignees from other Saipem offices, including extensions.
• Assist with housing rental agreements, deposits, fees, and inform Finance and Payroll of payments.
• Support assignees in settling into a new country and log arrivals in the “Inpatriate” tracker.
• Prepare assignment agreements for Saipem Ltd staff working at other offices and update related trackers.
• Provide references for bank, mortgage, and property inquiries as needed.
• Raise finance memos and work orders on SAP for HR invoices and support Purchase Orders and Frame Agreements processes.
• Manage processes related to Company Benefit Schemes.
• Reconcile annual leave balances and issue new forms at year-end.
• Send company communications via the HR London inbox and respond to queries promptly.
• Perform additional duties as appropriate for the HR Administrator role.
• Stay informed about Saipem’s current requirements and relevant industry standards and regulations.

The next step
We are excited to expand our team and invite candidates who believe they can contribute valuable skills and experience. Please contact our recruitment partner Airswift with your updated CV or email Mariana Cortez at [e-mail] for further information.