HR Administrator

Malvern Panalytical; Malvern; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Malvern Panalytical in the UK is seeking a HR Administrator to join the UK HR team, providing an efficient HR service across the business, handling administration, system support and general queries.

You will manage payroll records in Workday, liaise with ADP, process payroll data, support onboarding, and maintain personnel files. The role offers a hybrid working pattern and a competitive salary with holidays.

Qualifications

• Maintain accurate HR and payroll records in Workday.
• Manage HR and payroll inboxes, triaging queries and acting as payroll contact.
• Prepare, validate and submit payroll data and maintain payroll systems.
• Provide audit support and maintain HR business management system documentation.
• Support HRBPs with day-to-day activities, including drafting letters.
• Coordinate onboarding with contracts, documents, and right-to-work checks.
• Process HR-related invoices and create purchase orders.
• Support benefits renewals and keep the UK HR team informed.

Responsibilities

• Provide an efficient HR service to managers and employees UK-wide.
• Handle HR administration, system support and general queries.
• Liaise with payroll providers to meet deadlines and ensure data integrity.
• Support on onboarding, payroll changes, and HR documentation.

Skills

Workday

ADP liaison

Payroll processing

HR administration

Confidential data

Attention to detail

Stakeholder management

Onboarding

Documentation

Education

CIPD Level 5 or equivalent

Tools

ADP

Payroll systems

HRIS

Job description

Job title - HR Administrator

Location – Malvern - UK - 4 days onsite, 1 day home working

Role Type: Permanent - Full time

Role benefits - Competitive Salary + Benefits + 25 holidays and more

We unleash the power of very small things to make big things happen. Join our team

About the role

We have an exciting opportunity for a HR Administrator to join our UK HR team to help provide an effective and efficient HR service to managers and employees across the UK covering HR administration, system support and general HR queries.

In addition to offering project support to global HR people initiatives our business plans, forecasts, projects, analysis and identifying opportunities for growth.

What you will bring to the role

• Maintain accurate HR and payroll records in Workday, including starters, leavers, job/manager changes, promotions, salary and working pattern updates
• Manage HR and payroll inboxes, triaging queries and acting as the primary point of contact for payroll matters, liaising with ADP and providers to meet deadlines
• Prepare, validate and submit payroll data (starters, leavers, changes, overtime, bonuses, pensions) and maintain payroll systems, interfaces and automation
• Provide audit support and maintain HR business management system documentation
• Support HRBPs with day-to-day activities, including note-taking, policy guidance, and drafting/checking letters (offers, contracts, probation reviews, dismissals)
• Coordinate onboarding by issuing contracts, collecting documentation, maintaining personnel files, right-to-work checks, and assigning induction e-learning
• Process HR-related invoices and create purchase orders, with limited Finance support
• Support benefits renewals, update employee records, and ensure the UK HR team is informed of HR activities through daily and weekly meetings

About you

• Working towards or CIPD level 5 qualified
• HR Administration experience ideally gained within a commercial business environment
• Attention to detail and accuracy
• Proficient in using HR systems
• Experience of working with confidential information.
• Excellent customer service, interpersonal skills
• Strong organisational skills with the ability to multi-task and prioritise in an environment with frequent interruptions
• Ability to meet deadlines and handle sensitive, confidential information on a regular basis
• Knowledge and experience of using Workday and ADP would be an advantage

Why you should join Malvern Panalytical

• Be a part of an ambitious, fast-growing, international company with a friendly and inclusive culture.
• Drive growth within a leading global organisation whose purpose is to work with our customers, to make the world a better place
• Be a key member of our team in our amazing Malvern offices, with a hybrid working model
• Access to an onsite restaurant
• Gym discounts
• Volunteering days and much more

About Us - Malvern Panalytical, Micromeritics And SciAps

Together we are a powerful and highly complementary combination of market leading technologies.

We are the toolmakers for the world's most innovative companies, academic institutions, and government laboratories. We are their partners in discovery.

Malvern Panalytical instruments analyze the chemical, physical and structural nature of materials, from proteins to polymers and semiconductors to minerals. Our leading technologies measure particle size, shape, concentration and zeta potential, biomolecular interactions and stability, elemental concentrations and crystallographic structure.

Micromeritics manufactures systems for the characterization of particles, powders, and porous materials for a wide- range of end markets including catalysts, chemicals, building materials, clean-tech and battery. Our leading technologies measure surface area, porosity, density, adsorption and particle activity.

SciAps specializes in portable X-ray fluorescence (XRF), laser-based (LIBS) and near-infrared (NIR) analyzers to measure any element in any environment. SciAps is the Center of Excellence for our handheld instruments.

We have a global footprint with R&D and manufacturing sites in North America, Europe, and Asia.

We are more than 2,500 employees in a customer-focused organization with sales and service offices in 20 countries, all committed to delivering expert and responsive customer support.

We are part of Spectris. Spectris combines precision with purpose, delivering progress for a more sustainable world. Precision is at the heart of what we do – our leading, high-tech instruments and software equip our customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive.

Malvern Panalytical, Micromeritics & SciAps Your Partners in Discovery

Malvern Panalytical, Micromeritics and SciAps, part of the Spectris Group, are committed to a diverse and inclusive culture where everyone can thrive and achieve a fulfilling career. Changing the world isn’t something you can do on your own, or with a single way of thinking; it takes a wide collection of experiences, stories, knowledge, and expertise. We encourage applications from underrepresented individuals and people with diverse backgrounds. Although we always select the most qualified applicant for each role and make all decisions without regard to race, sex, age, or any other protected class, we are an inclusive, equal opportunity organization that prizes diversity. Your unique perspective is important to us.