HR Administrator

Universities Superannuation Scheme Limited; Liverpool; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Great starting salary

Generous annual leave package

Pension scheme support

Flexible and hybrid working

Personal development support

Private health/wellbeing options

Learning and development opportunities

Volunteer days

Job summary

Universities Superannuation Scheme Limited is looking for an HR Administrator to provide efficient, accurate administration across the employee lifecycle, benefits and HR operations. The role supports high-volume transactions, maintains records, and delivers a responsive service to employees, managers and stakeholders in a hybrid working environment.

You will handle onboarding, leavers, contract changes, payroll support and benefits administration, ensuring data accuracy and compliance while

Qualifications

• Experience in an administrative role, ideally within HR.
• Understanding of confidentiality and data protection requirements.
• Highly organised with the ability to manage multiple tasks and priorities.

Responsibilities

• Process standard employee lifecycle transactions with accuracy and timeliness.
• Administer onboarding/offboarding processes and contract changes.
• Maintain employee records and ensure HR systems are up to date.
• Support payroll and benefits administration and respond to routine queries.
• Provide first-line administrative support and guidance on HR policies and processes.

Skills

Administrative experience

Confidentiality & data protection

Organisational skills

Multi-tasking

Attention to detail

Tools

Microsoft Office

HR system

Job description

When you join USS, the size and scale of our pension scheme means you will have numerous opportunities to learn and develop your career. Given our size you'll have real autonomy and influence as you collaborate closely with a wide-ranging team of experts.

Our office is a vibrant place to work, and we offer flexibility of office/homeworking due to our hybrid model.

About the role

In your role as HR Administrator you will make a meaningful and valued contribution from the outset. This role will provide a great opportunity to provide efficient, accurate and compliant administration across the employee lifecycle, benefits and HR operational processes. The role is responsible for delivering high-volume transactional HR activities, maintaining employee records, supporting payroll and benefits administration, and providing a responsive first-line service to employees, managers and stakeholders.

What you will be doing

Employee Lifecycle Administration

• Process standard employee lifecycle transactions, ensuring accuracy and timely completion.
• Administer standard new starter and leaver processes.
• Process employee changes including contractual amendments, personal detail changes and standard contract extensions.
• Maintain employee records and ensure HR systems are updated accurately and in a timely manner.
• Process miscellaneous leave requests including jury service, sabbaticals and other non-standard leave arrangements.
• Undertake bank holiday entitlement calculations where required.

Benefits, Reward & Payroll Administration

• Administer employee benefits and respond to routine benefits queries.
• Process wellbeing and development claims in accordance with policy.
• Administer long service award processes.
• Process employee loan applications, including standard and emergency loans.

HR Support & Operational Administration

• Respond to employment reference requests, including regulated references.
• Raise purchase orders and support contractor invoice receipting activities.
• Maintain electronic employee records in line with data retention and compliance requirements.
• Provide first-line administrative support and guidance on routine HR policies, procedures and processes.

About you

We know that sometimes people can be put off applying for a job if they don't tick every box, if you're excited about working for us and have most of the skills or experience we're looking for,

To be successful in the role you will have:

• Experience of working in an administrative role, ideally within HR although this is not essential
• Confident in using IT applications, including proficiency in Microsoft Office. Experience using an HR system is desirable but not essential
• Understanding of the importance of confidentiality and data protection regulation
• Highly organised with the ability to handle multiple tasks and prioritise or escalatie as required
• Excellent attention to detail

Why join us?

How we will reward you

• Great starting salary
• Generous annual leave package
• Access to a high quality pension scheme provided through Universities Superannuation Scheme
• Supportive people policies (including enhanced occupational sickness pay and family friendly pay)
• Financial contributions towards your personal development to help you maintain your physical and mental wellbeing
• Access to a range of health and wellbeing services i.e., private healthcare, discounted gym membership
• Learning and development opportunities to develop your skills, knowledge and talent
• Employee Volunteer Day’s to support the communities where you work and live
• Cycle to Work Scheme

Our culture

Our people are what makes us different. We work together to create a diverse and inclusive culture that embraces individuality, where people are welcomed and feel comfortable in the knowledge that they can be themselves.

• Social Mobility Pledge
• Menopause Workplace Pledge
• Actively support Women in Tech
• Annual Intern programme supporting individuals to gain work experience.

About us

Universities Superannuation Scheme (USS) was established in 1974 as the principal pension scheme for universities and higher education institutions in the UK. We work with around 330 employers to help build a secure financial future for more than 500,000 members and their families. We are one of the largest pension schemes in the UK, with total assets of around £90.8bn (at 31 March 2022). To find out more, please visit https://www.uss.co.uk

USSL is proud to be an equal opportunity employer. We strive to ensure our recruitment process is as flexible and inclusive as possible so we can attract diverse candidates and recruit the best talent. We want all candidates to perform at their best during the recruitment process, so if you need any reasonable adjustments or if there is anything we can do to help support you through your recruitment journey please let us know by contacting [e-mail].