HRIS Implementation Manager

Universities Superannuation Scheme (Ltd); Liverpool; Hybrid; GBP 70,000 - 100,000; Full time

Benefits offered by this job

Generous annual leave

Pension scheme

Health and wellbeing services

Learning and development

Employee volunteering

Cycle to Work

Flexible/hybrid working

Job summary

Universities Superannuation Scheme (USS) is recruiting an HRIS Implementation Manager to lead a multi-module HRIS transformation. You will coordinate workstreams, manage data migration, testing and change readiness, and partner with HR and IT leaders to ensure on-time, high-quality delivery.

The role offers hybrid working and opportunities to shape pension systems impacting thousands of members. You will be expected to drive adoption, train internal teams and deliver sustainable process

Qualifications

• Proven experience delivering complex HRIS or HCM implementations.
• Experience managing multi-module HR technology programmes (e.g. HR, Payroll, Recruitment, Talent, Learning, Benefits).
• Experience of end-to-end project delivery, including configuration, testing, data migration, training and go-live activities.
• Strong understanding of HR and Payroll processes and operating models.
• Experience facilitating process redesign, simplification and automation initiatives.
• Experience supporting train-the-trainer and knowledge transfer approaches.
• Strong programme coordination and delivery management skills.

Responsibilities

• Coordinate delivery across multiple HRIS workstreams, ensuring activities remain aligned and on track.
• Work with the Head of HR Operations & Transformation and Project Manager to deliver programme milestones and objectives.
• Monitor progress, identify risks, issues and dependencies, and elevate where required.
• Support prioritisation of activities across multiple concurrent workstreams.
• Drive pace, accountability and decision-making across the programme.

Skills

HRIS implementations

Multi-module HR technology

End-to-end project delivery

Stakeholder management

Change readiness

Training & knowledge transfer

Programme coordination

Job description

When you join USS, the size and scale of our pension scheme means you will have numerous opportunities to learn and develop your career. Given our size you'll have real autonomy and influence as you collaborate closely with a wide-ranging team of experts.

Our office is a vibrant place to work, and we offer flexibility of office/homeworking due to our hybrid model.

About the role

In your role as HRIS Implementation Manager, you will make a meaningful and valued contribution from the outset. This role will provide a great opportunity to coordinate and drive the successful delivery of USS's multi-module HRIS transformation programme.

The role will provide day-to-day implementation management, ensuring activities remain aligned, dependencies are managed, decisions are progressed at pace, and the programme delivers its intended business outcomes.

The role acts as the operational lead for implementation activity, ensuring workstreams remain aligned, dependencies are managed, issues are resolved quickly, and delivery remains on track. Working closely with the Head of HR Operations & Transformation, Project Manager, SMEs and other key project team members, the role will coordinate process design, configuration, migration an validation, testing, training and readiness activities to ensure successful implementation and adoption.

What you will be doing

As a trusted part of the HR team you will be responsible for:

• Coordinate delivery across multiple HRIS workstreams, ensuring activities remain aligned and on track.
• Work with the Head of HR Operations & Transformation and Project Manager to deliver programme milestones and objectives.
• Monitor progress, identify risks, issues and dependencies, and elevate where required.
• Support prioritisation of activities across multiple concurrent workstreams.
• Drive pace, accountability and decision-making across the programme

2. Process Design & Optimisation

• Support workshops to document and redesign future-state processes
• Identify opportunities for process simplification, automation and self-service.
• Support BA’s & SMEs to translate business requirements into system design.
• Ensure consistency of process design across HR, Payroll, Recruitment, Reward and Learning functions.

3. Data Migration (HRIS Replacement Programme)

• Work with business SMEs and supplier to support data cleansing, mapping, transformation and migration activities.
• Ensure data migration plans, data quality controls and validation activities are delivered to agreed timelines.
• Coordinate migration rehearsals, mock loads and cutover preparation activities.
• Support resolution of data defects, migration issues and reconciliation exceptions.
• Ensure migrated data supports operational, payroll, reporting and compliance requirements.

4. System Configuration & Testing

• Lead and coordinate system configuration activities with the supplier and SMEs.
• Ensure configuration decisions are documented, tracked and delivered with the PM?
• Coordinate system testing cycles, defect management and resolution activities?
• Support preparation for User Acceptance Testing and ensure agreed actions are completed.

5. Training & Knowledge Transfer

• Support delivery of the train-the-trainer approach.
• Support the development of training materials and user guidance in conjunction with L&D.
• Build internal capability to support sustainable administration and management of the new platform post go-live.
• Ensure knowledge transfer is completed from supplier to internal teams.

6. Change & Readiness Delivery

• Work with SME’s to drive and execute agreed change and readiness activities.
• Coordinate business readiness plans and track completion of readiness actions.
• Support stakeholder communications and business engagement activity.
• Assist managers, employees and HR teams in preparing for new processes and system functionality.

About you

We know that sometimes people can be put off applying for a job if they don't tick every box, if you're excited about working for us and have most of the skills or experience we're looking for, then

To be successful in the role you will have:

• Proven experience delivering complex HRIS or HCM implementations.
• Experience managing multi-module HR technology programmes (e.g. HR, Payroll, Recruitment, Talent, Learning, Benefits).
• Experience of end-to-end project delivery, including configuration, testing, data migration, training and go-live activities.
• Strong understanding of HR and Payroll processes and operating models.
• Experience facilitating process redesign, simplification and automation initiatives.
• Experience supporting train-the-trainer and knowledge transfer approaches.
• Strong programme coordination and delivery management skills.
• Ability to drive progress, challenge constructively and resolve issues at pace.
• Excellent stakeholder management and facilitation skills.

At USS, every individual contributes to building a secure financial future for our members and their families. We strive to create a work environment where everyone can thrive professionally while making a meaningful impact on the lives of others. We're also committed to helping you build your career by providing opportunities for development. We put a focus on recognising and supporting each individual's unique career path, driving this forward with the support of an engaged and proactive management team. Here at USS, we want you to thrive in and out of work with a friendly team, flexible culture and excellent range of benefits!

How we will reward you

• Generous annual leave package
• Access to a high quality pension scheme provided through Universities Superannuation Scheme
• Supportive people policies (including enhanced occupational sickness pay and family friendly pay
• Financial contributions towards your personal development to help you maintain your physical and mental wellbeing
• Access to a range of health and wellbeing services i.e., private healthcare, discounted gym membership
• Learning and development opportunities to develop your skills, knowledge and talent
• Employee Volunteer Day’s to support the communities where you work and live
• Cycle to Work Scheme

Flexibility

As an inclusive employer, we recognise the importance of achieving the right work-life balance that works for you. Our people work differently depending on their role and needs, from hybrid working to flexible working arrangements. We are open to discussing alterative working arrangements - such as part-time hours and job shares, so please feel free to raise this with us.

Our culture and values

Our people are what makes us different. We work together to create a diverse and inclusive culture that embraces individuality, where people are welcomed and feel comfortable in the knowledge that they can be themselves. Our purpose firmly states the importance of members, putting them ‘front and centre’ of what we do. This is embedded through our values:

• Integrity

About us

Universities Superannuation Scheme (USS) was established in 1974 as the principal pension scheme for universities and other higher education institutions in the UK. We work with around 330 employers to help build a secure financial future for almost 577,000 members and their families. We are one of the largest private defined benefit pension schemes in the UK, with total assets of around £76.8bn (at 31 March 2025). To find out more, please visit https://www.uss.co.uk

USSL is proud to be an equal opportunity employer. We strive to ensure our recruitment process is as flexible and inclusive as possible so we can attract diverse candidates and recruit the best talent. We want all candidates to perform at their best during the recruitment process, so if you need any reasonable adjustments or if there is anything we can do to help support you through your recruitment journey please let us know by contacting [e-mail].