HR Administrator

Promatchconsultancy; Dingwall; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Competitive salary

Annual discretionary bonus

30 days annual leave

CIPD qualification support

Training and development

Job summary

Promatchconsultancy in Dingwall is recruiting a HR Administrator for a Scottish business in aquaculture, food production and processing. You will support the HR team across recruitment, onboarding, payroll administration, employee records and HR operations, contributing to accurate processes and a positive employee experience.

The role offers exposure to the full employee lifecycle, potential CIPD progress, and a supportive environment for professional development within a growing organisation.

Qualifications

• Previous HR administrative experience.
• Excellent organisational skills and attention to detail.
• Proficient with Microsoft Office, especially Excel, Word and Outlook.
• Strong communication and interpersonal skills.
• Confidentiality and discretion when handling information.
• Proactive, adaptable and able to work in a fast-paced environment.
• Working towards CIPD qualification.
• Keen to learn and develop a long-term HR career.

Responsibilities

• Manage employee records, HR systems and employment documentation, ensuring accuracy and compliance.
• Support recruitment and onboarding activities, including scheduling and conducting interviews and inductions.
• Prepare and input payroll information and handle payroll queries.
• Maintain training, absence and holiday records and produce HR reports.
• Provide first-line HR administrative support to employees and managers.
• Support wider HR projects and continuous improvement initiatives across the business.

Skills

HR administration

Organisational skills

Communication skills

Discretion with confidential info

Proactive adaptability

Long-term HR career

Education

CIPD qualification

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

We are recruiting on behalf of a successful and growing Scottish business operating within the aquaculture, food production and processing sector. With a reputation for quality, sustainability and investing in its people, the business is continuing to grow and is now seeking a HR Administrator to join its team based in Dingwall.

This is an excellent opportunity for someone with previous HR administration experience who is looking to develop their HR career in a supportive environment with exposure to all aspects of the employee lifecycle.

Whether you are already working towards your CIPD qualification or would like the opportunity to do so, this role offers genuine scope for professional development and progression.

The Opportunity

Working closely with the HR team and operational managers, you will support a diverse workforce across multiple sites and play a key role in ensuring HR processes are delivered accurately, efficiently and professionally.

This is a varied, hands-on role where you'll gain experience across recruitment, onboarding, payroll administration, employee records, training coordination and HR operations.

Key Responsibilities

• Manage employee records, HR systems and employment documentation, ensuring accuracy, confidentiality and compliance.
• Support recruitment and onboarding activities, including scheduling and conducting interviews, right-to-work checks and new starter inductions.
• Prepare and input payroll information, including hours worked, overtime, holidays, absences and employee changes, while supporting payroll queries.
• Maintain training, absence and holiday records and produce HR reports and management information as required.
• Provide first-line HR administrative support to employees and managers, assisting with HR queries and employee relations administration.
• Support wider HR projects and continuous improvement initiatives, contributing to the ongoing development of HR processes across the business.

About You

We're looking for someone who:

• Has previous HR administration experience
• Possesses excellent organisational skills and attention to detail
• Is confident using Microsoft Office applications, particularly Excel, Word and Outlook
• Has strong communication and interpersonal skills
• Can handle confidential information with professionalism and discretion
• Is proactive, adaptable and enjoys working in a fast-paced environment
• Is working towards a CIPD qualification or is willing to work towards one
• Is keen to learn, develop and build a long-term career in HR

Experience gained within manufacturing, production, food processing, agriculture, aquaculture or other operational environments would be advantageous but is not essential.

Working Hours

• Monday to Friday, 9:00am – 5:00pm
• Flexibility to work up to two days per week outside standard hours to support operational crossover requirements
• Occasional flexibility for weekend working when required by the business

What’s on Offer?

• A competitive salary of £30,000 to £35,000 depending on experience
• Annual discretionary company bonus scheme
• 30 days annual leave
• Support towards achieving a CIPD qualification
• Exposure to a broad range of HR activities across a growing organisation
• Opportunity to join a business that invests in its people and their development
• Supportive and collaborative working environment