HR Assistant

Allscreens Nationwide Ltd; Kirkcaldy; On-site; GBP 24,000 - 30,000; Full time

Job summary

Allscreens Nationwide Ltd in Kirkcaldy offers a permanent hybrid role with 2 days in-office per week, 36 hours across Monday–Friday. The successful candidate will provide comprehensive HR administration support to the team, handling payroll queries, documentation, and employee records.

Essential experience in HR/administration, with CIPD studies preferred. Strong communication and IT skills (Excel) are required to manage the HR system and staff data effectively.

Qualifications

• Experience in HR, Recruitment or L&D administration.
• CIPD studies or HR qualifications preferred but not essential.
• Excellent interpersonal and communication skills.
• Strong organisation skills and ability to manage busy workload.

Responsibilities

• Act as first point of contact for HR/Payroll queries from managers and staff.
• Escalate payroll queries to payroll provider as needed.
• Prepare HR correspondence and documents for sign-off by HR Advisors/Head of HR.
• Administer long service awards, flexible working requests and early retirement applications.
• Prepare and maintain Excel sheets and update HR records throughout the lifecycle.
• Process new starter documentation and changes in the HR system and payroll submission.
• Provide sickness and absence information to managers on request.

Skills

Interpersonal skills

Communication

Organisation

Excel

Education

CIPD studies/HR qualifications

Tools

MS Office

HR systems

Job description

Based in Kirkcaldy | hybrid working available (must be available to work in-office 2 days per week minimum)

Full Time hours | Monday to Friday | 36 hours per week

Permanent role

Salary up to £27,000 per annum + excellent benefits

Search Consultancy are delighted to be partnered exclusively with a leading business in Fife to recruit this permanent role.

The successful candidate will be responsible for providing comprehensive Administration support to the HR team across a number of functions to ensure that the team can provide a professional HR service across the business.

Duties involved in this role will include:

• Acting as a first point of contact for all managers & employees that require support with general HR or Payroll queries
• Investigating and escalating payroll queries to the company's payroll provider
• Preparing HR correspondence & documents to be signed-off by the HR Advisors / Head of HR
• Administration of Long Service Awards, flexible working requests & early retirement applications
• Preparing and maintaining Excel sheets
• Collating and verifying pre-employment checks, ensuring they have been completed in line with company policies
• Processing of all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider
• Updating staff details throughout the employee lifecycle
• Providing sickness & absence information to managers on request to assist in the monitoring of absence triggers
• Assisting in the audit of the HR database to ensure that all information is accurate and up-to-date
• Collating and maintaining electronic staff files
• General administration for the team including processing of department mail, filing, photocopying & scanning of documents - as well as ad hoc tasks as directed

In order to be considered for this role your skills and experience should include:

• Previous experience within an HR, Recruitment or L&D Administration role - this experience is
• ESSENTIAL
• Candidates who have studied or are studying for CIPD or other HR qualifications would be preferred, although this is not essential
• Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required
• Solid IT Skills including the full MS office suite (particularly Excel) - HR systems experience would be advantageous

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.