HR & Administration Coordinator

Optime Group; Hounslow; Hybrid; GBP 23,000 - 26,000; Full time

Benefits offered by this job

Weekly pay

Remote Fridays after probation

Training provided

Free parking

Immediate start

Job summary

Optime Group is seeking a highly organized HR & Administration Coordinator to join our Heathrow-based team. You will maintain employee records, provide HR and admin support, and assist with vetting and onboarding processes in a fast-paced airport environment.

The role offers full training, a 9–5 pattern with potential remote Fridays after probation, and weekly pay. Immediate start and free parking are included in a customer-focused setting.

Qualifications

• Previous experience in HR administration or office administration.
• Familiarity with airport vetting or security clearance processes is a plus.
• Strong detail orientation and methodical documentation.

Responsibilities

• Maintaining and updating employee records, documentation and HR systems.
• Providing day-to-day HR and general administrative support to the team.
• Supporting the preparation and processing of HR documentation.
• Assisting with airport vetting and security clearance processes, including documentation checks.
• Ensuring documents are completed accurately and in line with required processes.
• Supporting on-boarding and other employee administration tasks.
• Organising meetings, preparing rooms and materials, coordinating schedules.
• Handling confidential information with discretion and professionalism.

Skills

HR administration

Office administration

Vetting/clearance

Microsoft Office

Attention to detail

Tools

MS Office

HRIS/records management

Job description

Aviation Recruitment experts Optime are delighted to be recruitingWe are looking for a highly organised, professional and detail-orientedHR & Administration Coordinatorto join our team based at Heathrow Business Centre.

This is a fantastic opportunity to join a customer-focused team in a fast-paced and rewarding airport environment, offering flexible shift options and the opportunity for long-term employment.

What's on offer:

• Rate of Pay: £17.50
• Shift Pattern: Monday- Friday 9:00 - 5:00 PM
• After a successful short probationary period, the possibility ofworking remotely on Fridays
• Weekly Pay (every Friday).
• Full training provided.
• Free car park available
• Immediate start

Key Duties:

• Maintaining and updating employee records, documentation and HR systems
• Providing day-to-day HR and general administrative support to the team
• Supporting the preparation and processing of HR documentation
• Assisting with airport vetting and security clearance processes, including checking and maintaining relevant documentation
• Ensuring documents are completed accurately and in line with required processes
• Supporting on-boarding and other employee administration processes
• Organising meetings, preparing meeting rooms and ensuring all required materials and equipment are available
• Coordinating meeting schedules and supporting the team with administrative arrangements
• Preparing documents, reports, spreadsheets and other administrative materials
• Maintaining accurate records and filing systems, both electronically and physically
• Handling confidential and sensitive information appropriately
• Supporting colleagues with general administrative and HR-related queries
• Following established administrative, HR and compliance procedures
• Ensuring a high standard of accuracy, organisation and attention to detail in all work

What we are looking for:

• Previous experience inHR administration, office administration or a similar administrative role
• Previous experience withairport vetting / security clearance processeswould be highly advantageous
• Excellent attention to detail and a methodical approach to documentation
• Strong computer skills and confidence using different systems and software
• Good knowledge of Microsoft Office, particularlyWord, Excel and Outlook
• Excellent organisational and time-management skills
• The ability to manage several tasks and priorities at the same time
• A professional and positive approach to work
• Strong written and verbalEnglish communication skills
• A good eye for detail and presentation, with pride in producing accurate and well-presented work
• The ability to work independently while also being a supportive member of the team
• A high level of discretion when handling confidential HR and employee information

Requirements:

• Ability to work in a team.
• Great work ethic.
• Excellent communication skills.
• Must be over 18.

Please note: As this is an airport role, successful candidates must pass security checks in-line with CAA regulations. These checks include 5-year work and address history, DBS (must have no disqualifying criminal convictions), valid Right to Work.