HR & Administration Assistant

Millenium Site Services; East Midlands; On-site; GBP 23,000 - 30,000; Full time

Job summary

Millenium Site Services UK Ltd is a specialist rail sector contractor with head office and sites across the country. This role provides HR administration and PA/EA support to the CEO and Heads of Department, plus general marketing duties at our Derby Head Office.

You will support HR, administration and site operations, acting as a key contact for staff and management to help keep our sites running smoothly.

Qualifications

• Experience in HR administration or PA/EA role.
• Strong organisational and time-management skills.
• Confident communicator across staff levels.
• Basic marketing experience.
• Proficient in Microsoft Office.

Responsibilities

• Monitor staff absence and maintain accurate records.
• Support and sit in on disciplinary meetings, taking notes and ensuring correct process is followed.
• Provide PA/EA support to the CEO and Head of Engineering (diary management, correspondence, meeting coordination).
• Organise and coordinate staff across sites (rotas, scheduling, resourcing support).
• Manage staff holiday requests and records.
• Support basic payroll administration.
• Assist with basic marketing activity.
• Manage and update company social media accounts.
• General HR administration duties as required.

Skills

HR administration

PA/EA support

Marketing coordination

Microsoft Office

Communication

Organisation

Discretion

Diary management

Job description

Millenium Site Services UK Ltd is a specialist rail sector contractor, working across Paint, GRP, Glass, and Engineering division based at our head office & across customer sites around the country.

This is a varied role combining HR administration, PA/EA support to the CEO and Heads of Department and general marketing duties at our Derby Head Office.

You'll support HR, administration, and site operations across the workforce, acting as a key point of contact for staff and management, and helping keep our sites running smoothly.

• Monitor staff absence and maintain accurate records
• Support and sit in on disciplinary meetings, taking notes and ensuring correct process is followed
• Provide PA/EA support to the CEO and Head of Engineering (diary management, correspondence, meeting coordination)
• Organise and coordinate staff across sites (rotas, scheduling, resourcing support)
• Manage staff holiday requests and records
• Support basic payroll administration
• Assist with basic marketing activity
• Manage and update company social media accounts
• General HR administration duties as required

What we're looking for

• Previous experience in an HR administration or PA/EA role (preferred)
• Strong organisational and time-management skills
• Confident communicator, comfortable liaising with staff at all levels
• Discretion and professionalism when handling sensitive matters
• Basic marketing experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Full UK driving licence (if travel to other sites required)