HR Admin & Recruitment Assistant (1-Year FTC)

Rothschild Foundation; Waddesdon; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Complimentary tickets to Waddesdon

Staff Card – National Trust benefits

Pension up to 10% matched

Annual leave 25 days + holidays

Health and wellbeing support

Cycle to work scheme

Job summary

Rothschild Foundation in Waddesdon is seeking an organised HR Administrative Assistant for a 1-year fixed-term contract. You will support the employee journey, coordinate recruitment activity, maintain records, and assist with HR workflows across the organisation.

You will work closely with the Senior HR Manager and Payroll & Rewards Manager, handling confidential information with discretion and helping with onboarding, training events and HR reporting.

Qualifications

• At least two years’ administration experience.
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook.
• Strong organisational skills with the ability to plan, prioritise and manage a varied workload.
• Excellent attention to detail and accuracy when preparing documents, maintaining records and handling data.
• High level of integrity and discretion when working with confidential and sensitive information.
• Professional, warm and clear communication style, with the ability to manage expectations and respond to enquiries with patience and good humour.
• Confidence working with HR systems, databases or employee records, or willingness to learn.

Responsibilities

• Prepare and issue employee paperwork as required, including offer letters, contracts, payroll data capture documents.
• Support the SHM with absence management administration and produce reports as required.
• Maintain accurate employee records in the HR management system, including scanning documents, uploading files, and keeping employee information up to date.
• Accurately record detailed and confidential notes for sensitive employee relations meetings.
• Assist with confidential case administration, including coordinating meetings, preparing invite letters and managing diary scheduling.
• Monitor and coordinate HR inbox traffic, responding to routine queries and escalating matters to the SHM where appropriate.
• Support recruitment administration, including editing role profiles, posting vacancies, arranging interviews and maintaining vacancy information, and ensuring recruitment managers correspond with both successful and unsuccessful candidates.
• Redact applications as required and organise DBS or security clearance checks for new starters where applicable.
• Support and attend external recruitment events as required.
• Prepare new starter welcome packs and liaise with line managers when items are ready to collect.
• Support HR and Payroll records compliance, including documentation retention, audit preparation and secure destruction in line with the organisation retention schedule.
• Assist with setting up training, staff events, and leaving events, including invitations, RSVP tracking, and attendance coordination.
• To organise and coordinate Waddesdon Welcome, participating in the delivery. i.e monitoring attendance, accompanying new staff and volunteers on the tour etc
• Support monthly administrative processes, including credit card expense processing and other HR team tasks as needed.

Skills

Administration

Microsoft Office

Organisational skills

Attention to detail

Integrity/Discretion

Communication

HR systems

Tools

Microsoft Office Suite

Job description

Rothschild Foundation in Waddesdon is seeking an organised HR Administrative Assistant for a 1-year fixed-term contract. You will support the employee journey, coordinate recruitment activity, maintain records, and assist with HR workflows across the organisation.

You will work closely with the Senior HR Manager and Payroll & Rewards Manager, handling confidential information with discretion and helping with onboarding, training events and HR reporting.