HR Admin Assistant

AESC UK; Sunderland; On-site; GBP 21,000 - 28,000; Full time

Job summary

AESC UK, delivering battery technology from our Sunderland Gigafactory, is seeking a HR Admin Assistant to support the HR team during significant expansion. Reporting to the HR Business Partner, you will help run employee lifecycle processes and maintain accurate records as part of a world-class industrial transformation.

This role focuses on delivering first-line HR support, managing HR documentation, and driving improvements to processes and employee experience at the site.

Qualifications

• 2+ years of HR administration experience.
• Experience coordinating employee lifecycle processes.
• Strong communication and influencing skills.
• Efficient administration and organisational skills.

Responsibilities

• Coordinate onboarding through offboarding, ensuring accurate records and compliance.
• Manage HR inbox, triaging enquiries and directing queries.
• Provide first-line support on policies, benefits, and terms of employment.
• Maintain HR systems and employee data, ensuring accuracy and compliance.
• Prepare routine HR documents and correspondence per policy.
• Assist with uniforms ordering and tracking.
• Support employee engagement, wellbeing and recognition initiatives.
• Coordinate Occupational Health referrals with external providers.
• Support Payroll during peak periods with accurate data exchange.
• Assist continuous improvement activities in HR processes.
• Undertake other HR duties to support the function.

Skills

HR administration

Communication skills

Organisational skills

Stakeholder management

Education

HR/BA qualification

Tools

HRIS

Payroll systems

Job description

AESC is a global leader in battery technology, operating one of the UK’s most advanced EV battery manufacturing facilities in Sunderland. The site plays a key role in supporting sustainable energy and electric vehicle production, with major expansion plans underway to create one of Europe’s largest gigafactories.

Role:

AESC UK is looking to recruit a HR Admin Assistant to join our HR team and play a crucial role in supporting the expansion of our battery manufacturing plant in Sunderland.

As a HR Admin Assistant, you will report into the HR Business Partner and focus on providing support to the organisation and our people. This is an exciting opportunity to contribute to the

development and operation of a world-class Gigafactory and be part of a significant industrial transformation within the electric vehicle marketplace.

Responsibilities:

• Coordinate and administer employee lifecycle processes from onboarding through to offboarding, ensuring all documentation, system records, compliance checks, and associated administration are completed accurately and in a timely manner.
• Oversee the HR inbox, triaging enquiries, providing timely responses, and directing queries to the appropriate stakeholders where required.
• Provide first-line support for routine HR enquiries relating to company policies, procedures, benefits, and terms and conditions of employment, escalating complex matters as appropriate.
• Maintain and update HR systems, records, and management information, ensuring employee data is accurate, up to date, and compliant with company requirements.
• Prepare, process, and issue routine HR documentation and correspondence in line with company policies and procedures.
• Manage the ordering, distribution, and tracking of employee uniforms.
• Support the planning and delivery of employee engagement, wellbeing, and recognition initiatives.
• Coordinate Occupational Health referrals and liaise with external providers to support employee wellbeing and case management.
• Provide administrative support to Payroll during peak periods, ensuring the accurate and timely exchange of employee information.
• Support continuous improvement activities within HR, identifying opportunities to enhance processes, systems, and employee experience.
• Undertake additional administrative and HR-related duties as reasonably required to support the wider HR function.

Experience and Qualifications:

• 2+ years of experience in HR administration.
• A relevant qualification in Human Resources, Business Administration, or related field is desirable but not essential.
• Proven communication and influencing skills are critical to the role.
• Efficient administration and organisational skills.