HR Admin

Guidant Global; Rotherham; On-site; GBP 22,000 - 30,000; Full time

Job summary

Guidant Global is seeking an HR Administrator in the United Kingdom to support HR operations across employee records, documentation, onboarding, and compliance. The role requires strong organisation, confidentiality, and proficiency with HR software and MS Office.

You will handle employee queries, contribute to HR reporting, and assist with recruitment processes while adhering to UK laws and company policies.

Qualifications

• Proven experience as an HR Administrator or in a similar administrative role.
• Strong understanding of HR functions and best practices.
• Excellent organisational and time-management skills.
• Proficiency in HR software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.
• Familiarity with UK employment laws and regulations.
• Previous experience in the construction industry.
• CIPD Level 3 Foundation Certificate in Human Resource Practice or equivalent.

Responsibilities

• Maintain Personnel files / HR system: maintain accurate and up-to-date employee records.
• HR Documentation: prepare and manage contracts, changes, leavers, etc.
• Recruitment Support: assist with onboarding and inductions.
• Compliance: ensure HR activities comply with policies and legal regulations including health and safety.
• Employee Queries: address questions regarding HR policies, procedures, benefits.
• HR Reports: prepare regular reports on turnover, absences, recruitment, and other metrics.

Skills

HR terminology

HR software

Microsoft Office

Attention to detail

Communication

Confidentiality

Education

CIPD Level 3 Foundation Certificate in Human Resource Practice

Tools

HRIS systems

Microsoft Office

Job description

The HR Administrator is responsible for supporting the HR department in all administrative aspects of human resources management. This includes maintaining employee records, managing HR documents, assisting with recruitment processes, and ensuring compliance with relevant laws and regulations. The HR Administrator plays a crucial role in facilitating smooth HR operations and providing support to employees and management.

Key Accountabilities

• Maintain Personnel files / HR system: Maintain accurate and up-to-date employee records, including personal information, job history, and attendance records.
• HR Documentation: Prepare and manage HR documents such as employment contracts, changes in employment, leavers etc.
• Recruitment Support: Assist with the onboarding process including coordinating inductions.
• Compliance: Ensure HR activities comply with company policies and legal regulations, including health and safety standards.
• Employee Queries: Address employee queries regarding HR policies, procedures, and benefits.
• HR Reports: Prepare regular HR reports on employee turnover, absences, recruitment, and other HR metrics. Any other reasonable request.

Impact

The HR Administrator holds a critical role at the worker level, directly influencing the efficiency and effectiveness of HR operations. This position supports employee satisfaction and retention by ensuring that HR processes are smooth and responsive, ultimately contributing to the overall success of the company.

Complexity

The HR Administrator role involves a moderate level of complexity, requiring attention to detail, organisational skills, and the ability to handle confidential information. The job holder deals with routine HR issues and queries independently but escalates more complex or strategic problems to higher-level HR professionals or management.

Qualifications or Required Experience

• Proven experience as an HR Administrator or in a similar administrative role.
• Strong understanding of HR functions and best practices.
• Excellent organisational and time-management skills.
• Proficiency in HR software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.
• CIPD Level 3 Foundation Certificate in Human Resource Practice or equivalent.
• Previous experience in the construction industry.
• Familiarity with UK employment laws and regulations.