HR Admin

The-Pilot-Group; Manchester; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

25 days holidays

Holiday purchase

Life assurance 4x salary

Health cover

Metro Money

Near Manchester City Centre

Free parking

Parental leave benefit

Annual events

Job summary

The Pilot Group in Central Manchester is seeking an HR Administrator to support the HR team across employee records, onboarding and payroll processes. You will contribute to accurate data management and smooth HR administration.

This role offers hybrid working, a salary of £28,000–£30,000 DOE, and benefits including life assurance and health cover. You will work with a small team to ensure compliance and timely HR responses.

Qualifications

• Experience in HR administration and payroll processes.
• Knowledge of pre-employment checks and right-to-work procedures.
• Experience with HR databases and maintaining confidentiality.
• Proficiency in HR systems and data accuracy.

Responsibilities

• Manage day-to-day HR administration and maintain employee records accurately.
• Prepare HR documentation, letters, contracts, forms and other correspondence.
• Process changes to employee information (starters, leavers, promotions, transfers).
• Coordinate pre-employment checks and onboarding processes.
• Collate monthly payroll information for submission to external payroll provider.
• Assist with HR reporting, training administration and system improvements.

Skills

Attention to detail

Admin & organisation

Communication skills

Task prioritisation

Independence

Team player

Self-motivation

Customer-focused

Education

GCSE English & Maths

Degree level (Desirable)

Tools

Bamboo HR

Job description

The Pilot Group - HR Admin

At the Pilot Group we believe in using technology to make the places we live and work SMART, SAFE and SUSTAINABLE. Our businesses cover Energy Management, and Electrical Wholesale working across a wide range of commercial and industrial applications. We achieve this by designing and investing in innovative products and solutions that reduce energy costs, and enable management through data.

Central Manchester (10minutes walk from Victoria with free parking)

£28,000 - £30,000 DOE

Hybrid Working

Role Summary:

The HR Administrator provides effective administrative and coordination support across the HR team, ensuring that employee records, HR processes and documentation are maintained accurately and efficiently. The role supports the wider HR team and employees throughout the employee lifecycle, from recruitment and onboarding through to leavers and general HR administration.

Main Responsibilities:

• Manage day-to-day HR administration, ensuring tasks are completed accurately and within agreed timescales.
• Maintain accurate and up-to-date employee records
• Prepare HR documentation, letters, contracts, forms and other correspondence.
• Process changes to employee information, including starters, leavers, promotions, transfers and changes to terms and conditions.
• Maintain accurate HR databases and systems, ensuring information is recorded consistently.
• Provide administrative support to the HR team on a range of employee-related matters.
• Respond to routine HR queries from employees and managers, escalating more complex matters where appropriate.
• Maintain confidentiality when handling sensitive employee information.
• Assist with the preparation of HR reports, presentations and management information.
• Support the administration of training and development activities.
• Contribute to the continuous improvement of HR processes and administrative systems.
• Collate and prepare accurate monthly payroll information for submission to the external payroll provider.
• Coordinate pre-employment checks, references and right-to-work documentation.
• Support the onboarding process and ensure all new starter information is completed accurately and on time.
• Maintain accurate recruitment records and monitor outstanding pre-employment checks.
• Assist with the management of annual leave, sickness absence and other employee records where required.

Key Skills & Qualifications:

• GCSE English & Maths at Grade C or above or equivalent.
• Previous experience working within an HR environment.
• Ability to manage multiple administrative tasks and prioritise workload effectively.
• Excellent attention to detail and accuracy
• Strong administrative and organisational skills
• Good written and verbal communication skills.
• Self-motivated and results orientated.
• Flexible and adaptable to changing priorities.
• Professional, approachable and customer-focused
• Ability to work independently and as part of a wider team.

Desirable:

• Qualified to degree level.
• Experience using Bamboo HR.
• Knowledge of UK employment legislation and HR best practice.
• Languages skills.

Benefits:

• 25 days holidays + bank holidays
• Holiday Purchase Scheme
• Life Assurance x 4 of your salary
• Health Shield – Cash plan, Employee Assistance Program, My GP anytime.
• Metro Money
• Location close to Manchester City Centre
• Free parking – first come first serve basis
• Enhanced maternity / paternity pay
• Annual Events including Christmas Party / Team Lunches

The Pilot Group operates a strict PSL and will not accept any unsolicited CVs sent to any member, employee, representative or business unit of the Pilot Group. Any unsolicited introduction will be treated as a CV ‘sent in kind’ and as such The Pilot Group rejects all liability to pay any such fees for an unsolicited introduction.

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