House Assistant

Malvern College; Malvern; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Part-time, term-time working

Full training on software and systems

Supportive house team

Malvern Hills setting

Job summary

Malvern College is seeking a part-time House Assistant to support a boarding house with around 60 pupils aged 13 to 18. You will provide day-to-day pastoral care, assist with administrative tasks, and help run the house on weekends as part of a rota.

The role also involves involvement with catering, housekeeping and driving to appointments. You will work as part of a close house team, receive full training on software and systems used in the role, and contribute to safeguarding and student

Qualifications

• Willingness to learn a range of software packages.
• Caring, sensible approach to looking after young people.
• Good organisation and ability to manage a varied workload.
• Clear communication with pupils, colleagues and other departments.
• Ability to drive pupils to appointments when needed.

Responsibilities

• Provide day-to-day pastoral care for pupils.
• Monitor pupils' health with the Medical Centre and support those who are unwell.
• Handle admin such as pupil registration, room plans and travel arrangements.
• Drive pupils to appointments when required and manage Leave Outs logistics.
• Oversee housekeeping, laundry staff and coordination with Domestic Bursar.
• Support house events and maintain a smooth running of the boarding house.

Skills

IT skills

Communication

Organisation

Driving duties

Weekend availability

Safeguarding awareness

Tools

MS Office

Job description

Location: Malvern, Worcestershire

Working pattern: Part-time, term time only (34 weeks plus 3 additional weeks), working on a rota that includes weekends

Malvern College is looking for a House Assistant to join one of its boarding houses. The role mixes pastoral care, housekeeping and administration, and you'll work as part of a close house team supporting around 60 pupils aged 13 to 18.

About Malvern College

Malvern College is a leading independent co-educational day and boarding school for pupils aged 13 to 18, with a 158-year history. Many pupils join from its affiliated prep school, The Downs Malvern, which educates 200 children aged 3 to 13. The two campuses sit on the slopes of the Malvern Hills in 250 acres of grounds. The Malvern family also includes sister schools in Qingdao, Chengdu, New Cairo, Hong Kong and Tokyo, and more than 4,200 pupils are educated across the group worldwide.

The role

Each boarding house is home to about 60 pupils. The house team is made up of the Housemaster or Housemistress (HSM), a Deputy HSM and the House Assistants. As a House Assistant you'll be a visible, approachable presence for pupils. You'll give day-to-day care and know when a pupil needs more specialist support. The role isn't a disciplinary one, but you'll help maintain standards in the house.

You’ll also keep the house running smoothly behind the scenes. You'll handle much of the pupils' daily administration and work closely with Catering, the Domestic Bursary and Estates. From time to time you'll drive pupils to medical and other appointments, both routine and emergency.

What you'll be doing

• Providing day-to-day pastoral care for pupils
• Monitoring pupils' health, working with the Medical Centre and caring for any pupil confined to the house
• Handling admin such as pupil registration, room plans, whereabouts forms, Tier 4 whereabouts and travel arrangements for Leave Outs, half terms and holidays
• Following up pupil absences and managing the boarding house inbox
• Giving the daily handover to colleagues
• Making sure mealtimes run smoothly, that pupils are eating well, and raising any issues with Catering
• Supervising pupils so that studies, dormitories and common rooms are kept tidy
• Supervising the cleaning and laundry staff each day and working with the Domestic Bursar
• Overseeing pupils' clothing and laundry and helping with domestic tasks
• Reporting maintenance issues to Estates through the school's system
• Setting a good example of courtesy and conduct for pupils
• Helping the HSM prepare for and host house events, such as Commemoration, the Ball and visits from prospective parents
• Closing and opening the house at the end and start of Leave Outs, half terms and terms

What you’ll bring

• Confidence with basic IT and a willingness to learn a range of software packages
• A caring, sensible approach to looking after young people, and the judgement to know when a pupil needs specialist support
• Good organisation and the ability to keep on top of a varied workload
• Clear communication with pupils, colleagues and other departments
• The ability to drive pupils to appointments when needed
• Availability to work weekends as part of a rota
• A commitment to safeguarding and promoting the welfare of children

What's on offer

• Part-time, term-time working
• Full training on all the software and systems used in the role
• A supportive house team in a school that puts real weight on developing its staff
• A setting on the Malvern Hills, across 250 acres of grounds

Hours

The House Assistants work as a team on a rota. Between them, they cover the house from 7.30am to 7pm Monday to Friday, until 11pm on Saturday and until 10pm on Sunday. The role covers 34 term-time weeks plus 3 weeks for extra hours at the start and end of terms and during the year, as needed.

Safeguarding

This post involves significant contact with children and counts as regulated activity. You'll be responsible for promoting and safeguarding the welfare of the pupils you work with. You'll also need to report any safeguarding concerns, including low-level concerns, promptly to the Designated Safeguarding Lead or their Deputy.

Malvern College is committed to safeguarding and promoting the welfare of children and young people, and expects all staff to share this commitment. The successful candidate will need to undergo child protection screening and an Enhanced DBS check. References will be taken up for shortlisted candidates and will include questions about any past disciplinary action or allegations relating to behaviour with children. Previous employers may also be contacted before interview to verify experience or qualifications. All staff take part in safeguarding training and work in line with health and safety requirements.

Closing date

Friday 23 October 2026. The College may close this vacancy early, so we encourage you to apply soon