Histopathology Admin Lead & Medical Secretary

Lancashire Teaching Hospitals; Rishton; On-site; GBP 24,000 - 32,000; Full time

Job summary

Lancashire Teaching Hospitals is seeking a highly organised and proactive individual to lead the day-to-day management and coordination of the Histopathology Admin and Clerical Team, providing high-quality secretarial and administrative support to consultants, clinicians and multidisciplinary teams.

The post holder will act as a central point of communication for stakeholders, ensuring a professional, confidential and patient-focused service, and will deputise for the Deputy Service Manager when

Qualifications

• GCSE level or equivalent educational attainment.
• Typing speed of 60 wpm or equivalent experience.
• Experience of working as a PA/Medical Secretary in a medical/hospital environment.
• Advanced knowledge of medical terminology and digital transcription.

Responsibilities

• Lead and coordinate the day-to-day activities of the Histopathology Admin and Clerical Team, ensuring a high-quality, efficient service.
• Act as a key point of contact for clinicians, consultants, laboratory staff, patients, external organisations, and other stakeholders.
• Provide comprehensive secretarial and administrative support, including diary management, correspondence, report preparation, meeting coordination, and minute taking.
• Support the effective management, training, appraisal, and development of administrative and secretarial staff.
• Manage staff rotas, annual leave, sickness absence, HealthRoster records, and service coverage to maintain operational continuity.
• Investigate and respond to enquiries, incidents, and complaints, escalating issues where appropriate.
• Assist with recruitment, induction, audits, and continuous service improvement initiatives.
• Deputise for the Deputy Service Manager when required, supporting the smooth running of the Histopathology Office and wider Pathology administrative services.

Skills

Leadership

Team management

Communication

Organisation

Diary management

Medical secretarial experience

Education

GCSE level or equivalent

OCR/RSA qualification or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Email

Digital transcription equipment

Job description

Lancashire Teaching Hospitals is seeking a highly organised and proactive individual to lead the day-to-day management and coordination of the Histopathology Admin and Clerical Team, providing high-quality secretarial and administrative support to consultants, clinicians and multidisciplinary teams.

The post holder will act as a central point of communication for stakeholders, ensuring a professional, confidential and patient-focused service, and will deputise for the Deputy Service Manager when