Hire Controller

Vp Rail; Harlow; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

25 days holiday

Life Assurance cover 3x salary

Share save scheme

Cycle to work scheme

Eye care vouchers

Job summary

Groundforce is seeking a confident Hire Controller to join our busy, office‑based team in the construction equipment sector. You will handle hire requests, coordinate with depots and transport, and ensure timely delivery and accurate documentation.

This role suits someone who thrives in a busy setting, enjoys teamwork, and takes pride in precise data entry. The position offers a competitive salary, pension options, and a comprehensive benefits package including health and wellbeing schemes.

Qualifications

• Confident communicator with a strong customer service focus.
• Proven ability to manage multiple tasks in a fast-paced environment.
• Strong attention to detail when entering information into systems.
• Comfortable using MS Office (Outlook, Excel) and learning new software.

Responsibilities

• Respond to incoming calls and emails from customers with prompt, professional service.
• Process on-hire and off-hire requests with high accuracy using our hire management system.
• Prepare and issue hire quotations based on customer requirements.
• Coordinate with depots and transport to arrange deliveries, collections and exchanges.
• Maintain accurate records of customer activity and system data.
• Assist with stock checks and depot stock control processes.
• Resolve service issues or queries efficiently and escalate when needed.

Skills

Customer service

Multitasking

Attention to detail

MS Office

Communication

Education

Bachelor's degree not required

Tools

G42 Hire Management System

Hire management systems

Job description

We're looking for a confident and organised team player to join our busy team as a Hire Controller. This is a fast‑paced, office‑based role where you’ll play a key part in delivering great service to our construction industry customers. You’ll be responsible for processing hire requests, coordinating with our depots and transport team, and ensuring equipment is delivered on time and to specification.

This role is ideal for someone who thrives in a busy environment, enjoys working with people, and takes pride in getting the details right.

Key Responsibilities

• Responding to incoming telephone calls and emails from customers, providing prompt and professional service.
• Processing on-hire and off-hire requests using our dedicated hire management system with a high level of accuracy.
• Preparing and issuing hire quotations based on customer requirements.
• Coordinating with operational depots and the transport team to arrange equipment deliveries, collections, and exchanges.
• Liaising with internal teams to ensure orders are fulfilled correctly and on time.
• Maintaining accurate records of customer activity, hire information, and system data.
• Assisting with checking product availability and supporting depot stock control processes.
• Helping to resolve any service issues or queries efficiently and escalating when required.

What We're Looking For

• A confident communicator with a professional telephone manner and strong customer service focus.
• Proven ability to manage multiple tasks in a fast‑paced environment.
• Strong attention to detail and accuracy when entering information into systems.
• Resilient and solution‑focused, when working under pressure or responding to urgent requests.
• Comfortable using MS Office (particularly Outlook and Excel) and learning new software systems.
• Experience using G42 or other hire management systems is advantageous.
• Understanding of the construction or hire industry is helpful but not essential.
• A proactive team player with a flexible and positive attitude to work.

What We Can Offer You

• Competitive salary
• Salary sacrifice pension
• 25 days holiday, plus bank holidays
• Additional holiday purchase scheme
• Free Tool Hire
• Life Assurance cover 3x salary
• Share save scheme
• Eye care vouchers
• Recommend a friend scheme
• Learning & Development – commitment to upskilling and developing our people, structured in house training available alongside external training where required
• Cycle to work scheme
• Long service recognition
• My Vp discounts – a variety of discounts and rewards on thousands of well‑known brands
• Discounts on HP products
• EE mobile contract discount offers
• Gym discounts
• Health Shield (discounted premiums on health care cash plan)
• Regit Assist 24/7 accident helpline – free joining

A Little Bit About Us

Groundforce is the market‑leading rental provider of excavation support systems and specialist products for the water, civil engineering, and construction industries. With a remarkable 60‑year heritage, we offer comprehensive shoring and related services. Operating under the Groundforce banner, we provide a wide range of solutions, including shoring, piling, construction training, temporary bridging, and more. Our goal is to be the convenient one‑stop shop for "total solutions" in the construction and civil engineering industry. At Groundforce, we pride ourselves on our divisions, including Groundforce Shorco, Piletec, Stopper Specialists, Groundforce Bridge, and Groundforce Training Services. We continually invest in acquiring associated businesses to enhance our product portfolio and offer reliable and high‑quality equipment for our customers. Excellence is our priority. We hold ISO 9001, 14001, and OHSAS 18001 certifications, demonstrating our commitment to quality, environmental stewardship, and safety. Join Groundforce, where we deliver exceptional support, innovative solutions, and outstanding customer service. Apply today and be part of our team that takes pride in our industry‑leading position.

Vp plc is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills.