Helpdesk Coordinator

OCS; Glasgow; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

OCS UK & Ireland is seeking a proactive Helpdesk Co-ordinator to join our facilities management team in the Glasgow area. You will be the primary contact for customer enquiries, manage incoming calls, and allocate work to engineers and sub-contractors across the regional area, using CAFM Concept System.

The role covers updating and closing out Reactive, PPM and Quoted jobs, raising purchase orders, and supporting Project Managers on government contracts.

Qualifications

• Applicants must have the right to work in the UK.
• Helpdesk experience in Facilities Management and CAFM systems (prefer Concept).
• Strong knowledge of Microsoft Office packages.
• Excellent organisation and planning skills.
• Knowledge of property-related issues.
• Exceptional telephone etiquette.

Responsibilities

• Be the principal point of contact for customer enquiries, calls, and new work requests on CAFM Concept System.
• Act as first point of contact for engineers and sub-contractors; allocate work and diary manage regionally.
• Update and close out Reactive, PPM and Quoted jobs on CAFM Concept System.
• Raise purchase orders to sub-contractors for reactive works and obtain ETAs and updates.
• Support Project Managers on government contracts; raise POs, request quotes, create site H&S files and cost variations.
• Update quotations database, engineering overtime and statutory compliance certification.

Skills

Customer service

Organisation & planning

Telephone etiquette

Tools

CAFM Concept System

Job description

About The Role:

Working Pattern: Monday - Friday, with varied shift patterns 7am-7pm

As part of your role, your key responsibilities will include, but are not limited to:

• To be the principal point of contact for customer enquiries, incoming calls, and new work requests on our CAFM Concept System.
• Acting as the first point of contact for the engineering workforce and sub-contractors, allocating work to engineers and diary management for the regional area.
• Updating and closing out Reactive, PPM and Quoted jobs for engineers and sub-contractors on CAFM Concept System.
• Raising purchase orders to sub-contractors for reactive works and obtaining ETAs and updates.
• Coordinating and supporting Project Managers in project works across various government contracts including but not limited to requesting quotations, raising POs, creating site Health & Safety files and job costing of variations.
• Updating the database of quotations, engineering overtime and statutory compliance certification, where requested.

What are we looking for?

• Applicants must have the right to work in the UK
• Strong Customer service skills.
• Helpdesk experience in Facilities Management and working with the CAFM system, preferably Concept.
• Strong knowledge of Microsoft Office packages.
• Excellent organisation and planning skills.
• Knowledge and understanding of property-related issues.
• Exceptional telephone etiquettes

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

Retail Perks: With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.