Heathrow-Based Facilities & Projects Coordinator

TCR; Hounslow; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

6% employer pension contribution

3x salary Life Assurance

Private Medical cover

Employee Assistance Programme (EAP)

Job summary

TCR Group is seeking a Facilities and Project Officer to coordinate facilities and projects across the UK & Ireland, based at Heathrow with regular travel to other locations. The role supports procurement activities, maintains records, and ensures compliance and safe, efficient workplaces.

You will manage maintenance coordination, supplier relationships and project delivery, contributing to continuous improvement across multiple sites and interfaces with the operations teams.

Qualifications

• Experience in facilities management, project coordination or similar operational support role.
• Experience coordinating across multiple sites and with suppliers/contractors is desirable.
• Understanding of project coordination, action tracking and document control processes.
• Strong organisational, planning and time-management skills.
• Good understanding of facilities operations, maintenance coordination and supplier management.
• Strong attention to detail with accurate record keeping and reporting capabilities.
• Numerically competent with budgets, purchase orders and invoice reviews.
• Proficient in Microsoft Office applications.
• Experience with SAP, Basware or facilities systems is advantageous.
• Facilities/project management qualifications are desirable but not essential.

Responsibilities

• Coordinate day-to-day facilities requests across UK & Ireland sites, ensuring issues are resolved promptly.
• Maintain accurate facilities, property, asset and compliance records.
• Arrange maintenance activities with contractors, landlords and site teams.
• Support property-related activities, including repairs, inspections and landlord correspondence.
• Assist with planning and delivery of facilities and business improvement projects.
• Maintain project plans, trackers, budgets, risk logs and status reports.
• Support purchasing activities, invoice validation, cost tracking and budget management.
• Coordinate suppliers and contractors, monitor service levels and escalate issues.
• Support contract renewals, quotations and supplier reviews.
• Assist with health, safety, statutory and ISO compliance across multiple sites.
• Support audits, inspections and risk assessments, ensuring actions are completed and documented.
• Build strong relationships with operational teams, support functions and external partners.
• Produce accurate management reports and project updates.

Skills

Facilities management

Project coordination

Administration

Multi-site coordination

Organisational skills

Record keeping & reporting

Budget & cost tracking

MS Office

SAP / Basware

Facilities systems

Education

Facilities/Project management qualification

Tools

SAP

Basware

Project management tools

Facilities management software

Job description

TCR Group is seeking a Facilities and Project Officer to coordinate facilities and projects across the UK & Ireland, based at Heathrow with regular travel to other locations. The role supports procurement activities, maintains records, and ensures compliance and safe, efficient workplaces.

You will manage maintenance coordination, supplier relationships and project delivery, contributing to continuous improvement across multiple sites and interfaces with the operations teams.