Health & Safety Administrator

Spire Healthcare; Elland; On-site; GBP 11,000 - 17,000; Part time

Benefits offered by this job

35 days annual leave (pro rata)

Pension scheme

Private medical insurance

Free DBS

Uniform provided

On-site parking

Spire for You discounts

Career development

Job summary

Spire Healthcare Group in Elland seeks an Administrator to support the Health and Safety Officer at a private hospital. The role covers essential admin tasks for the Health & Safety Management System, incident collation, and maintenance of training records to ensure high standards across the site.

You will handle phone queries, take minutes for safety meetings, and assist with audits and inductions. The position requires a good education level and IOSH qualifications where possible, with a

Qualifications

• Minimum 3 years administration experience
• Experience in healthcare or customer-oriented organisations preferred
• IOSH Managing Safely or IOSH Working Safely required/preferred

Responsibilities

• Maintain the Health & Safety Management System folder and administration records
• Collate H&S incidents from Datix; identify trends and near misses
• Route general enquiries to the H&S team; answer telephone queries professionally
• Take minutes and distribute notes from Health & Safety/operational meetings
• Support monthly hospital-wide health and safety inspections and audits
• Assist with induction training and mandatory eLearning records
• Coordinate training registrations and issue certificates as required
• Assist in compliance information for committees and follow-up actions

Skills

Administration

Education

Secondary education

Job description

Administrator | Elland | Private Hospital | Part Time 22.5 Hours | Permanent | Competitive Salary and Excellent benefits

Job Purpose

To support the Health and Safety Officer in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility Assisting the Health and Safety officer in ensuring the provision of high quality and safe care and services at all times. Promote a positive culture of health and safety in the workplace.

Overall Responsibilities

• All administration requirements for the maintenance of the Health & Safety Management System folder.
• Collation of H&S incidents from Datix reports. Trends, near misses, etc.
• Redirecting of general enquiries that are sent to the Health and Safety Manager, to members of the health and safety team as required.
• To deal with telephone queries, directing calls to the appropriate H&S person, taking messages or dealing with the enquiry in a professional and efficient manner.
• Maintenance of Hospital Wide Action Plan spread sheet, and follow up on outstanding actions as directed by the Health and Safety Manager
• Administration of the Health &Safety Flash alerts, responding to central health and safety team within the time frame of 7 days and collation of departmental responses.
• Health & Safety Training - records administrator; assist with course registration, issuing certificates as required.
• Advise the Health and Safety Manager if actions or risk assessments are not being managed in a timely manner.
• Take minutes and distribute minutes of all Health and Safety/operational committee meetings. Including, Water, Fire, ventilation, medical devices, Waste Management and Safety Representatives meetings etc.
• Assisting the Health and Safety Manager in the conducting of Monthly hospital wide health and safety monitoring inspections and audit.
• Assisting the Health and Safety Manager in ensuring that there are adequate induction health and safety training arrangements (including first day fire safety instruction) in place for staff employed at, or routinely working at the facility, and other staff working at the location.
• Coordinating or arranging safety training and monitoring training % of mandatory eLearning health and safety related training.
• Administration and collation of compliance information for relevant committees.
• Additional specific tasks maybe required as directed by the Health & Safety Officer/ Operational Director.

Qualifications and Training, Experience

• Good standard of secondary education with demonstrable literacy and numeracy skills.
• IOSH Managing Safely / IOSH Working Safely course
• At least 3 years administration experience
• Previous experience working in the healthcare industry or a similar customer orientated organisation.

Benefits

• 35 days annual leave (pro rata, incl. bank holidays)
• Contributory pension scheme with flexible retirement options
• Private medical insurance & life assurance
• Free DBS, free uniform, and free on‑site parking
• Access to Spire for You - discounts & cashback across 1,000+ retailers
• Professional development & clear career progression pathways
• A supportive, collaborative culture where you are truly valued

Our Values

• Driving clinical excellence
• Doing the right thing
• Caring as our passion
• Keeping it simple
• Delivering on promises
• Succeeding and celebrating together

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services