Health and Safety Systems Co-ordinator - Fixed term up to 12 months

The Methodist Church in Britain; Castleford; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

26 days holiday

Employer pension contribution

Flexible working patterns

Personal development opportunities

Health & wellbeing package

Volunteering scheme

Job summary

Vico Homes is seeking a diligent Health & Safety Systems Administrator on a fixed-term basis to configure and maintain safety systems, deliver user training, and ensure accurate risk records and reporting.

You will work across systems, supporting colleagues and management with information, guidance, and user resources while coordinating upgrades and maintaining compliance across projects.

Qualifications

• Experience in an administrative, co-ordination or project support role.
• Experience delivering training, guidance or support to others.
• Strong IT skills and ability to work with multiple systems.

Responsibilities

• Configure, test and maintain health and safety systems aligned with requirements.
• Help upgrade systems and roll out new functionality with suppliers.
• Be first point of contact for system queries and support colleagues.

Skills

IT systems proficiency

Data entry & management

Attention to detail

Training delivery

Communication & presentation

Relationship building

Tools

Evotix

Job description

This is a fixed-term post of up to 12 months with the Health and Safety team at Vico Homes, reporting to the Head of Health and Safety. The core of the work is configuring and maintaining health and safety systems, acting as first point of contact for colleagues, delivering training and keeping risk records and management reports accurate. The role blends systems administration, project co-ordination and training. Fit depends on administrative or project experience and confident IT skills.

What the job involves

• Configure, test and maintain health and safety systems in line with organisational requirements and supplier guidance
• Help introduce, develop and roll out system upgrades and new functionality with suppliers
• Act as first point of contact for system queries and help colleagues resolve problems
• Deliver training and coaching, and develop guidance and user resources
• Distribute and demonstrate personal safety devices and assisted technology where required
• Keep systems reliable and information accurate, including risk assessments, forms and supporting records
• Keep emergency call escalation details up to date
• Keep clear records to support internal and external checks
• Produce and support reports, dashboards and management information for managers, senior leaders and governance groups
• Gather user feedback and find ways to make systems easier to use
• Build relationships with colleagues, managers and external partners, contributing to projects that strengthen systems and compliance

What’s required

Experience

• Experience in an administrative, co-ordination or project support role
• Experience of delivering training, guidance or support to others

Skills & knowledge

• Confidence using a range of IT systems and databases
• Ability to input, retrieve and maintain information accurately, with strong attention to detail
• Ability to support colleagues with systems and explain information clearly
• Communication and presentation skills to create useful resources and build confidence

Other

• Ability to work independently and as part of a team, managing competing priorities
• Flexibility to work occasionally outside normal office hours to meet customer needs

Nice to have

• Experience with health and safety systems such as Evotix
• Experience of helping introduce or improve IT systems

What’s offered

• 26 days holiday, rising to 31 after 5 years' service, plus statutory bank holidays
• An extra day off on your birthday
• Generous employer pension contribution
• Flexible working, including reduced hours, compressed hours or other patterns
• Personal development opportunities
• Health and wellbeing package
• Vico Homes Rewards, including cycle to work, home electronics, car benefit and discounted shopping
• One day to take part in the volunteering scheme