Receptionist/School Administrator

Hampton School; Greater London; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Pension

Cycle to work

Free on-site lunch

Sports & fitness facilities

Job summary

Hampton Pre-Prep & Prep School in London is seeking a friendly and enthusiastic receptionist/administrator to manage the busy school office. You will welcome pupils, parents and staff, handle inquiries and provide a warm, approachable service while supporting a range of office functions.

Key duties include IT-enabled administration, first aid assistance, attendance records, and coordinating with catering, trips, and communications.

Qualifications

• GCSE grades at least as a baseline.
• Strong IT and administrative abilities.
• Ability to communicate clearly via email, phone and in person.

Responsibilities

• Be the first point of contact for visitors and parents.
• Assist with providing first aid to pupils.
• Prepare registers and attendance lists.
• Liaise with catering regarding arrangements.
• Provide admin support for school trips and weekly swims.
• Maintain pupil records and disseminate information to relevant teams.
• Prepare Headmaster’s bulletin and certificates.
• Respond to emails promptly and manage filing and documentation.
• Order stationery and manage post distribution.
• Assist with termly billing data for Prep and Pre-Prep.

Skills

Reception

Administration

Secretarial

IT skills

Communication

First aid

Education

GCSEs

Tools

MS Office

Email systems

Job description

Receptionist/School Administrator - Hampton Pre Prep and Prep

Company Hampton School Location London, United Kingdom Functional Area Support Workplace type On site

Company Description

At Hampton Pre-Prep & Prep School, we are proud to provide a truly nurturing and vibrant environment where every child is celebrated as an individual. Teaching girls aged 3-7 and boys aged 3-11, life and work at our School goes beyond academics, focusing equally on developing exceptional teaching and providing heartfelt pastoral care. Our aim is to ensure that each child feels valued, supported, and inspired to grow in confidence, curiosity, and character during these vital early years of their education.

The Hampton School Trust includes Hampton (boys aged 11-18), Hampton Prep (boys aged 7-11) and Hampton Pre-Prep (girls and boys aged 3-7). Our Schools share a strong values-led ethos that encourages pupils to aspire for personal best while supporting those around them with kindness and respect.

Hampton Prep provides an engaging, aspirational and well-rounded education in a warm and purposeful environment. Our bespoke curriculum inspires, supports and challenges our pupils, broadening their minds and understanding of the world. Boys at the Prep benefit from excellent pastoral care and an extensive co-curricular programme.

Hampton Pre-Prep provides our youngest children with a joyful, nurturing start to their education, fostering curiosity, confidence and strong early foundations. Girls will continue to progress to a range of leading schools at 7+ while boys will benefit from tailored preparation for our 7+ assessments, with the majority expected to move on to Hampton Prep, as is currently the case.

Our position within the Trust means we are able to enjoy the benefits of inclusion in a large, forward thinking and visionary organisation as well as making the most of our relative size, in terms of the pupil cohorts being educated at our School. Assessment of pupils’ progress and attainment is generously supported in particular. We currently use CAT(4), InCAS, Primary Tests in English and Primary Tests in Mathematics, alongside our own in-house summative assessments, as part of an annual cycle of assessing and considering the pupils’ developing potential. All of the quantitative data these assessments generate sits in close alignment with the qualitative data we gather about our pupils too. The nature of the developing relationship between pupils’ hearts and minds is very important to us.

Hampton Prep and Hampton Pre-Prep are located in a leafy suburb of South West London. The Prep benefits from state-of-the-art buildings, opened in 2016; the Pre-Prep occupies a charming Edwardian site on nearby Wensleydale Road. Pupils and staff have access to first-class facilities across all areas of School life, including a new STEM facility, The Engine Room, a purpose-build art room, alongside a library, music rooms and a spacious hall. Prep pupils also enjoy access to the exceptional facilities at Hampton, including a 3G sportsground, a large and well-appointed Sports Hall, and the remarkable Hammond Theatre for the Performing Arts.

Since September 2026, Hampton and Hampton Prep formed a 7-18 All-through School, providing a seamless education for boys from Year 3 to Upper Sixth. Further information is available in our All-through School booklet linked here. This is an exciting development for the Trust, which enhances our provision of an exceptional, values-led education from 7-18, while continuing to cherish the distinctiveness of Hampton Pre-Prep.

In addition, Hampton and our neighbouring girls' school, Lady Eleanor Holles (LEH) have formalised their longstanding partnership, building on decades of close collaboration to create even more opportunities for pupils. Each School retains its own identity, leadership and governing board, while pupils benefit from an enhanced programme of joint clubs, competitions, leadership initiatives and shared facilities. More information can be found here.

Hampton has also just announced the formation of the Hampton Schools' Trust, bringing together Hampton, Hampton Pre-Prep and Prep, Newland House School and Kew College Prep - four strong, like-minded charitable schools in South West London.

The Trust will formally come into effect from January 2027, with each School retaining its own name, leadership and governing board. More information can be found here.

The Hampton School Trust reserves the right to commence or complete the interview process at any time.

One of the most genuinely inclusive, diverse independent schools in the London area’.

Good Schools Guide.

Position

This is an exciting opportunity for a positive and dynamic individual who shares our vision and aspirations that every child succeeds.

This is an excellent opportunity for a friendly and enthusiastic administrator to join our busy school office. Providing a warm, friendly, and approachable welcome to pupils, parents, staff and visitors is fundamental to success in the role and responsibilities include reception and administration as well as supporting a wide range of functions across the School.

The successful candidate will be an excellent team player with strong IT, administration, secretarial and organisational skills and will be confident communicating via email, telephone and face-to-face. Meticulous attention to detail, discretion, resilience and a friendly, customer-focussed approach is equally important.

You will also enjoy working in a busy, fast-paced environment with varied responsibilities and be comfortable working to deadlines. The role would be suitable for candidates with office admin/finance or PA experience and who are flexible and adaptable to meet the ever-changing needs of both pupils and the School.

The individual will be required to assist with providing first aid support to pupils in a calm and sensitive manner. First aid training will be provided.

The salary will be £32,175 per annum(full time equivalent). When adjusted to part-time (27.5 hours/per week), term time working hours the pro-rata salary will be approx. £18,700 per annum.

• In addition there are attractive benefits including pension, cycle to work scheme, free on-site lunch during working hours and sports & fitness facilities.

You will be paid in equal monthly payments, on the 25th of the month into a bank account of your choice.

Hours

Working Hours

The 9.30am to 3.30pm (including a 30 minute unpaid lunch break) Monday to Friday during the Hampton School term time.

Additional hours and weeks may be available and will be discussed with the successful candidate at the time of appointment.

Requirements

KEY RESPONSIBILITIES

Other duties may be added to or removed from this job description, depending upon the qualifications, expertise and experience of the successful candidate.

• To be the first point of contact for visitors and parents whether that be on the telephone or in person
• Assist with providing first aid support to pupils
• Responsibility for preparing registers and attendance lists
• Liaise with the catering team regarding catering arrangements
• Provide administrative support to School trip leaders including the booking of venues and coaches including the weekly swim trip
• Ensure pupil records are kept up to date and communicating with appropriate departments when changes are made
• Responsible for the preparation of the weekly Headmaster’s bulletin
• Preparing Headmaster’s commendation and sports certificates
• To respond to emails in a timely and appropriate manner, direct and forward queries to other members of staff for their action, as required and associated filing
• To assist with School and pupil filing, document retention, correspondence and other records in line with the School’s Data Protection Policy
• Ensure the stationery store is kept fully stocked, and reorder items, as required
• Deal sensitively with pupils, parents, other schools, prospective parents and with the general public on a wide variety of topics, either in person, on the phone or by letter
• Responsible for collating and ordering of the annual departmental orders as well as ad-hoc ordering throughout the year
• To open and distribute post as necessary
• Create the termly billing data for the Prep and Pre-Prep
• To assist with the production of printed material for school events, e.g. sports day, concerts, school productions
• Assist the Office Manager with any other tasks that arise during the School day.

PERSON SPECIFICATION

The successful candidate will have the following experience, skills and personal attributes:

• A commitment to promoting the safeguarding and wellbeing of children
• A range of good grades at GCSE
• Conscientiousness with the energy and enthusiasm directed towards the smooth running of the School office/reception
• Enthusiastic with a willingness to go the extra mile and a ‘can-do’ attitude
• Flexible with the ability to work efficiently as part of a team or independently as required
• A professional, yet caring and compassionate approach to dealing with children
• Excellent interpersonal and communication skills and able to deal confidently via email and telephone or face-to-face
• Ability to deal sensitively with and build rapport with children
• Commitment to promote the aims and ethos of the School and understand the nature of independent education and of the high expectations within the sector
• Commitment to providing a warm, friendly, and approachable welcome to pupils, parents, staff and visitors.
• Courteous, calm and articulate even when working under pressure
• Excellent organisational skills with the ability to prioritise and multi-task
• Reliable with good time-keeping and smart appearance
• Excellent attention to detail
• Able to be flexible with working hours should the need arise.
• Experience with children.

Other information

It is the policy of Hampton Pre-Prep & Prep School to provide equal employment opportunities for all qualified individuals and to prohibit discrimination in employment on any basis protected by applicable law, including but not limited to race, colour, religious creed, marital status, sex, sexual orientation, ancestry, national origin, age, medical condition or disability. Hampton Pre-Prep & Prep School promotes equal employment opportunities in all aspects of employment through positive employment policies and practices.

If any special requirements or access arrangements are required to attend an interview, please inform the School.

Offers of employment will be made on merit and suitability of qualifications and experience, in pursuit of our policy of equal opportunities.

Safeguarding

The post holder's responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the School's Safeguarding Policy and Procedures at all times. If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School s/he must report any concerns to the School's Safeguarding Designated Persons or to The Headmaster.

The School reserves the right to offer the post at any stage in the appointment process.

This post involves working with children, it is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children.

Please note all appointments are subject to the Hampton School Trust Recruitment, Selection and Disclosure Policy and Procedure.

The School is legally required to carry out a number of pre-appointment checks which are detailed in the School's Recruitment, Selection and Disclosure Policy and Procedure. The information you are being asked to provide in this form is required so that the School can comply with those legal obligations should your application be successful. Please note that in order to be considered for a position at the School, you must complete this application form. A curriculum vitae will not be accepted in place of a completed application form.

Hampton School is committed to safeguarding and promoting the welfare of children and young people and expects all staff, contractors and volunteers to share this commitment.