Guest Experience Manager (GXM)

Guarding UK Ltd; West of England; On-site; GBP 16,000 - 22,000; Part time

Benefits offered by this job

Ride to Work Scheme

Employee Assistance Programme

Credit Union

Long Service Rewards

Employee of the Month/Year

Job summary

Guarding UK Ltd seeks a proactive Guest Experience Manager to lead the Front of House for a prestigious corporate office. You will deliver a hospitality-led, premium front desk experience, manage daily reception, and nurture strong relationships with tenants, clients and stakeholders.

The role requires delivering a first-class welcome, overseeing visitor management, and supporting the Office Manager with facility operations while maintaining a polished, professional environment.

Qualifications

• Experience in a similar front-of-house/guest services role.
• Excellent professional presentation and communication.
• Ability to manage reception operations and build relationships with tenants and stakeholders.
• Knowledge of safety, compliance and visitor management practices.

Responsibilities

• Provide a welcoming, professional first point of contact for callers and visitors.
• Manage daily reception operations and sign-in of visitors.
• Answer calls and resolve queries with accurate information.
• Direct visitors to appropriate staff; maintain tidy reception and update records.
• Oversee contractor access and basic building safety/compliance tasks.
• Coordinate tenant newsletters and monthly events with client requirements.
• Maintain knowledge of local amenities and provide tenant discounts where possible.

Skills

Guest service

FOH experience

Communication

Problem solving

Team coordination

Tools

Microsoft Office

Job description

Pattern of work: Monday to Friday (13:00 - 19:00)

Closing Date: 09/11/2026

Job ID: 904

We are looking for a proactive, polished, and personable Guest Experience Manager to lead the Front of House experience. You’ll be the sole ambassador of the building, setting the tone for a premium and professional space.

We are seeking an exceptional Guest Experience Manager to deliver a first-class, hospitality-led experience within a prestigious corporate office.

As the key Front of House professional, you will create outstanding first impressions, manage daily reception operations and build strong, trusted relationships with tenants, clients and stakeholders.

Who we are

Reception UK (RUK) is an established reception and concierge service; we take great pride in being known for our attention to details and service excellence. Our vision is to create a reception/concierge service that’s unique, bespoke and tailored to our clients’ requirements with a focus on superb customer service.

Scope and Accountability:

The GXM is responsible for the quality of the service provided, ensuring that they create a positive 5-star impression for all organisations. They are required to prioritise their own day to day work and will refer complex problems or queries to their Building Manager/Line Manager/Facilities Manager.

Main Responsibilities - Front of House

As the key Front of House resource, the GXM will provide a welcoming, helpful and professional first point of contact to all callers and visitors-First impressions are extremely important.

Provide a high-quality service that ensures that a positive impression is given whilst remaining proactive when faced with problems or queries.

Answering all incoming telephone calls and resolving queries ensuring accurate, comprehensive, and relevant information is provided. Ensure all callers feel valued and prioritised and where colleagues are not available or point of reference not clear, take messages and provide a follow up.

Meet and greet all visitors to the building (colleagues, managers, tenants, landlord representatives and members of the public), providing a friendly, efficient, timely, professional, and welcoming environment. Direct to appropriate facilities or staff member as required.

Ensure the daily list of visitors is kept in reception and that all visitors sign in and out of the building.

Key management procedures must be adhered to.

Keep the reception area well presented, tidy and uncluttered, ensuring the reception administration is up to date.

Monitoring and ordering office supplies and maintaining office equipment in the reception area.

Assist the Office Manager in the day-to-day running of the building to deliver operational activities in line with agreed service levels/management agreements, associated legislation and compliance.

A clear focus will be applied to general management of the building, security, safety, compliance and managing contractors.

Contractors- Oversee any works that may take place, inspect and report back to FM once works are completed, ensuring tenants are updated on client’s request.

Monthly newsletters are to be agreed with client, ensuring they are informative, fun, interactive and elevates tenant liaison.

Know your area- restaurants, pubs, nearest station with directions and any local areas of interest.

Provide discounts with local amenities for tenants.

Minimum 2 x pop up stalls to be arranged for reception area per month.

Control of Services

Reception

The GXM will assist with ensuring that Health and Safety procedures are strictly adhered to and maintain and produce up to date Health and Safety records, e.g. near misses, accidents, incidents, observations.

Ensure all visitors are directed to their correct destinations within the building after signing them in.

Assist security with key registering, recording incidents and any additional reporting required including police liaison when necessary.

Manage the visitor fobs efficiently and report missing ones to the necessary Manager.

Manage key fobs - create access cards and delete as needed.

To conduct regular check calls with control in accordance with the site assignment instructions.

Always have a positive attitude and friendly persona.

Cleaning

Report cleaning faults and issues to the on-site cleaning staff.

Ensure the buildings cleaning specifications are followed and all work is carried out to the standards expected.

Advise the Office Manager of any areas of concern with the on-site cleaning team.

Notify the maintenance team and Office Manager of any repairs that are required in the building.

Keep a record of all reported faults in the building and what procedures have been taken.

Building Works

Prior notification must be given to allow contractors access along with identity of building contractors on site and description of works being carried out.

Liaise with onsite building contractors to ensure minimum disruption to the tenants - work with the security team.

Report and record any noticeable/reported damage to the premises together with any anticipated problems along with what procedures have been taken.

Ensure that any contractors working directly for tenants adhere to the regulations governing the common part areas.

Oversee general maintenance of the site, ensuring common areas and grounds are kept to the required standard while working with contractors.

To monitor and control contractors working on-site in accordance with client instructions.

Add entries to the electronic daily log to ensure you provide a comprehensive handover to the security teams at the end of each shift.

Reporting Responsibility

Report on all staff matters including training, discipline, absence and non-performance of contractors.

Report any Health and Safety issues to the FM.

All defects within the building need to be logged and reported.

The GXM will ensure that they are familiar with the following requirements within the property and report accordingly:

Detail of Fire alarms tests/fire drills etc.

Breakdown and failure of plant.

Any items of disrepair at the building including action taken.

Movements of equipment/furniture belonging to the Landlords or tenants.

Apparent breaches of covenant by lessees.

Apparent reduction in staffing levels or changes in behaviour of tenants.

Any accidents or other incidents.

Meter readings

The GXM will be required to maintain contact with the appropriate Management of each tenant and deal with requests, complaints and all other incidents such as emergencies and disruption due to building alterations as they occur. The importance of a firm but diplomatic relationship with tenants at all levels is needed.

To be the initial liaison with tenants, client representatives, emergency services, external agencies and members of the public and assist as necessary.

To create newsletters, arrange pop up stalls and monthly events.

Monthly social media posts including pictures of events.

Improvements

The GXM will be expected to keep all services under review and make recommendations and implement improved services whenever these are feasible having regard to lease restrictions and budgetary considerations.

We are an equal opportunities employer; we encourage applications from a diverse range of individuals. We believe that a diverse talented workforce nurtures excellence and makes us a great place to work, where individuality and inclusivity are celebrated.

Profile

Qualifications, knowledge, skills, experience and competencies:

• Experience of working in a similar role or industry
• Exceptional personal presentation
• Good health and safety knowledge and day to day application
• Team supervision
• Liaison with contractors
• Excellent communication skills (oral and written) - Ability to read, understand, apply and communicate written materials, e.g. policies and procedures, fire drill instructions.
• Used Microsoft office or other IT and digital platforms.
• Ability to work on own initiative, within a pressurised environment.
• Highly developed organisational skills
• Good Interpersonal skills to sustain effective relationships and partnership working with all stakeholders.
• Seek opportunities and finds solutions to blockers.

Employee Benefits

RUK takes pride in offering benefits that promote health and wellbeing.

• Ride to Work Scheme
• Employee Assistance Programme
• Credit Union
• Long Service Rewards
• Employee of the Month/Year

We reserve the right to withdraw the advert earlier than the advertised closing date if we receive too many applications.

Monday - Friday (13:00 - 19:00) - 30 hours per week