Group Finance Assistant

Eclipse Hotels Group; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits an experienced Group Finance Assistant to join a dynamic team in a forward-thinking hotel group. This role involves ensuring timely processing of invoices, payroll assistance, and maintaining financial accuracy across multiple sites. Join an established industry player that values exceptional service and offers excellent benefits, including discounted hotel stays and comprehensive health plans. If you possess strong organizational skills and a proactive attitude, this position is perfect for you. Be part of a company that supports global talent and fosters a collaborative work environment.

Benefits

Discounted Hotel Rooms

Employee Assistance Program

Health Plan

Life Insurance

Cashback Discounts

Complimentary Meals

Free Gym Access

Excellent Training & Development

Qualifications

• 2+ years of Accounts Payable experience in hospitality.
• Proficient in Microsoft Office, especially Word and Excel.

Responsibilities

• Process supplier invoices and employee expense claims promptly.
• Assist in month-end payroll and financial reconciliations.
• Act as a liaison between managers and suppliers for payment queries.

Skills

Accounts Payable Experience

Organisational Skills

Communication Skills

Proficiency in Word

Proficiency in Excel

Teamwork

Attention to Detail

Education

Relevant Experience in Hospitality

Tools

Sage Line 50

ProcureWizard

Job description

Eclipse Hotels Group is an international, family owned hotel group headquartered in West London. Our portfolio includes leading brands such as Holiday Inn, Holiday Inn Express, and CiTi Hotels, with properties across the UK, Europe, and the Caribbean.

An exciting opportunity has arisen for an experienced Group Finance Assistant to join our dynamic team at Head Office in Fulham, West London. This role offers the chance to be part of a growing and forward thinking company, driven by a passion for delivering first class service and exceptional quality.

At Eclipse Hotels Group, we proudly support global talent and are happy to consider sponsorship for the right candidate.

Join us and enjoy our excellent benefits:

• Discounted Hotel Rooms at 5000+ IHG Hotels worldwide. With 50% off Food and Beverage Services
• Employee Assistance and Welfare Program
• Health Plan
• Life Insurance
• Cashback and discounts on the leading high street retailers
• Complimentary meals on duty
• Recommend a friend scheme
• Free Gym Access
• Excellent Training & Development

Key Responsibilities:

• Ensure that supplier invoices and credit notes are processed promptly through the purchasing system, with appropriate supporting documentation, and correctly interfaced into the finance system using the proper nominal codes.
• Assist to prepare the month end payroll.
• Ensure timely preparation and authorization of payments for suppliers.
• Process and pay employee expense claims within the required timelines.
• Reconciliation and Preparation of revenues journal.
• Assist in the month end process such as prepare and review accruals and prepayment schedules.
• Ensure timely processing and payment of petty cash claims from properties.
• Ensure company credit card transactions are accurately posted to the finance system, supported by relevant documentation, and reconciled.
• Provide assistance to Hotel General Managers regarding payment functions in the purchasing system.
• Act as a liaison between Head Office Managers, Hotel General Managers, and suppliers to resolve any payment related queries swiftly.
• Assist in preparing Accounts Payable accruals and Prepayment Journals for month end closing.
• Provide holiday cover for essential tasks within the department, including daily banking operations.

What we are looking for:

• At least 2 years of relevant Accounts Payable experience, ideally within a multisite hospitality related industry.
• Experience with Sage Line 50 and ProcureWizard will be an advantage.
• Good organisational and admin skills, proficient in Word and Excel.
• Proactive, approachable, able to work well in a team as well as on your own to complete all tasks by deadline.
• Need to have a flexible approach to work to take on additional Accounts duties when needed.
• Excellent communication skills in all aspects; good organisational and administrative skills with an eye for detail; Proficient in Microsoft Word, Excel, Power Point presentations.

If this opportunity sounds good to you and you fit what we are looking for, then please forward your CV across to us and we will hopefully be in contact with you shortly.