Group: Accounts Payable Administrator

Squire's Garden Centres; Badshot Lea; On-site; GBP 12,000 - 17,000; Part time

Job summary

Squire's Garden Centres is seeking an Accounts Payable Administrator in Badshot Lea on a part-time basis (22.5 hours/week). You will support the Finance Team, handle invoices, statements, and accruals, and liaise with suppliers to ensure timely, accurate reporting.

The role requires excellent Excel skills, retail admin experience, strong communication, and high attention to detail in a busy retail environment.

Qualifications

• Excellent Excel skills.
• Experience in an administration role within a retail environment.
• Excellent verbal and written communication.
• Organised, self-disciplined with a positive, collaborative attitude.
• Ability to deliver high level of accuracy and attention to detail.
• Previous experience in a similar role is desirable.

Responsibilities

• Match invoices to PO on Lightyear/Access, sort out quantity or pricing issues and pass invoices.
• Dispute issues on invoices with suppliers, follow up and request credits as needed.
• Print statement checklist, mark received statements and chase missing invoices.
• Check statements for missing invoices/credits and request copies.
• Prepare monthly purchase ledger accruals.
• Produce audit reports for key suppliers and reconcile to purchase ledger accounts.
• Sort post and emails daily.
• Answer office phone and reception when required.
• Carry out other administrative tasks as needed.

Skills

Excel proficiency

Attention to detail

Communication skills

Organised

Tools

Lightyear

Access

Job description

Your primary responsibility will be to provide a professional support to the FinanceTeam. Acting with discretion and confidentiality at all times.

We are looking for an Accounts Payable Administrator to join our Accounts Team in Badshot Lea. You will be reporting direct to Purchase Ledger Supervisor and work with team of five.

We are looking for an individual with an accounts payable background, good attention to detail, able to work under pressure to produce timely and accurate reports.

The ability and willingness to be flexible in a changing environment is essential.

Part time. 22.5 hours

Rota:

Monday, Tuesday and Wednesday 09:00-14:00, Thursdays and Fridays 09:00-13:00

Main duties and responsibilities:

• Match invoices to PO on Lightyear/Access, sort out any quantity or pricing issues then pass invoices.
• Dispute any issues on invoices with the relevant supplier, follow up and request credits if necessary
• Print out statement checklist, mark received statements and chase up any missing invoices.
• Check through statements and identify missing invoices/credits and request copies.
• Prepare monthly purchase ledger accruals.
• Produce audit reports for key suppliers and reconcile to purchase ledger accounts.
• Sort post and emails daily.
• Answer office phone and when required reception phone.
• Carry out any other administrative tasks as required.

To be successful in this role, we are looking for people:

• Have excellent Excel skills
• Proven experience of working in an administration role within a retail environment is essential
• Excellent oral and written communication
• Organised, self-disciplined with a positive, collaborative attitude
• Ability to deliver high level of accuracy and attention to detail
• Previousexperience in a similar role is desirable