Graduate Project Coordinator - German Speaking

Tjarks and Tjarks Design Group; Reading; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Tjarks and Tjarks Design Group in Reading is seeking a Project Management Coordinator to support the client services team in administration and project management tasks, with a path to learn design and artwork processes to ensure timely delivery. The role requires at least one year of administrative experience, German language skills, strong Excel skills, and proficiency in MS Office.

You will balance multiple projects in a fast-paced environment and maintain precise, professional communication

Qualifications

• At least one year of strong administration experience.
• German language skills.
• Experience in the creative/branding industry is advantageous.
• Advanced in Excel and managing spreadsheets.
• Experience in other MS Office packages (Outlook/Word).
• Capable of balancing and owning own workload.
• Flexible to coordinate multiple projects in a fast-paced environment.
• Highly organised, deadline and results driven.
• Conscientious, reliable, good attendance and timekeeping standards.
• Excellent attention to detail and precision.
• Effective project manager, able to manage workload.
• Honest, trustworthy, and able to work unsupervised.
• Demonstrates initiative, is creative and contributes ideas.
• Pragmatic problem solving without cutting corners.
• Friendly, respectful team player.
• Flexible, calm under pressure.
• Professional with excellent communication skills.
• Proactive, takes ownership of daily tasks with can-do attitude.
• Must be able to work flexibly to meet business needs.

Responsibilities

• Assist a Senior Account/Project Manager, Client Services Director or Account Director for Germany clients.
• Provide assistance within Client Services: organize proofs, packshots, sample shootings, couriers, quotes, set up jobs on Workbook.
• Set up jobs on the ESKO system and track progress accurately.
• Assist in ensuring projects are completed to the highest standard and to deadline.
• Communicate with clients professionally, building client relationships in Europe.
• Maintain excellent standards of spoken and written communication in European languages.
• Liaise with the Studio Manager and departments to schedule production.
• Assist in writing briefings for design, photoshoot and digital artwork projects.
• Attend briefs to design/artwork teams as required.
• Assist in managing timing and execution of internal design/artwork processes.
• Organise photoshoots, quotations, photographers, products samples, photo briefs.
• Proof-read designs and artworks to ensure brand consistency.

Skills

Administration experience

Project coordination

German language skills

Multitasking

Attention to detail

Communication skills

Tools

Excel

Workbook

ESKO system

Outlook/Word

Job description

Our story so far

At

HYBRID ROLE AFTER PROBATION.

3 DAYS IN OFFICE, 2 FROM HOME.

Our story so far

At Tjarks and Tjarks, creativity meets craft. For over 35 years, we’ve been shaping bold, distinctive brands that don’t just sit on the shelf, they stand out and get chosen.

Trusted partners to our clients across decades, we help navigate the ever-evolving world of shoppers and retail, designing packaging that connects, competes, and converts. From big ideas to flawless execution, we deliver a true 360° design-to-artwork approach. Efficient, precise, and globally consistent.

We don’t just collaborate, we create as one. Our team of experts blend imagination with technical excellence to bring brands to life in a seamless, truly integrated way.

About The Role

As Project Management Coordinator, you will assist and support the client services team by carrying out a number of administration/project management tasks where required. In time you will be learning the design and artworking processes, in order to efficiently assist in making sure projects and tasks are delivered on time.

About You

• To have at least one years’ strong administration experience.
• German language skills.
• To have project experience in the creative/branding industry is advantageous.
• Advanced in Excel and managing spreadsheets is essential.
• You will have experience in other MS Office packages (Outlook/Word).
• You will be able to balance and own your own workload.
• You will be flexible and able to co-ordinate multiple projects in a fast-paced environment.
• Highly organised, deadline and results driven
• Conscientious, reliable, good attendance and timekeeping standards
• Excellent attention to detail and works with precision
• Effective project manager, able to manage workload
• Honest, trustworthy, and able to work unsupervised
• Demonstrates initiative, is creative and contributes ideas
• Pragmatic approach to problem solving without cutting corners
• Friendly, approachable, respectful and a positive team player.
• Flexible, adaptable, calm whilst working under pressure
• Professional with excellent communication skills.
• Proactive, takes ownership of daily tasks with a can-do attitude.
• Must be able to work flexibly to meet the needs of the business.

The day to day

• To assist a Senior Account/Project Manager, Client Services Director or Account Director in all duties as and where needed, for clients in Germany.
• To provide assistance within the Client Services department as required including but not limited to; organizing proofs, packshots, sample shootings, couriers, assisting with quotes, setting up jobs on Workbook (internal system), coordinating Account Managers mailboxes in absences.
• Set up jobs on the ESKO system (internal systems), and track the project through the system accurately.
• To assist in ensuring projects are completed to the highest standard and to deadline.
• To communicate with clients professionally, building client relationships to inspire trust and confidence in the Company.
• Maintain excellent standards of spoken and written communication in European languages.
• Under guidance of a senior team member, liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production.
• To assist in writing briefings for internal design, photoshoot and digital artwork projects.
• To attend briefs to the design or artwork team on individual projects as required.
• To assist in effectively managing the timing and execution of the internal design and artwork process as required.
• Organise photoshoots, get quotations, book photographers and home economists, organise/source product samples, write photo briefings under guidance etc.
• Proof-read all designs and artworks you are assisting with, whilst learning to ensure brand consistency across the product range.
• Learn to ensure that projects comply with all current client design and artwork guidelines.
• Keep full track of all live projects you are assisting on and be able to give a full account of the status of each project at any given time.
• Work closely with the Account Managers to enable you to manage client expectations and make sure that all deadlines are met.
• Assist with the preparation of invoicing with the Client Services Department as required to ensure all projects are invoiced promptly and within company timelines.

Our team & our values

We’re a vibrant, creative crew who care as much about our culture as the work we make. Our values aren’t just posters on the wall, they were crafted by our team and guide everything we do.

Be Innovative – Think Ahead

Be collaborative – Succeed together

Be Supportive – Lift each other up

Be All In – Show up with purpose

We’re always looking for talented, passionate people to join our growing squad in our Purley studio. If you’re ready to collaborate, create, and be part of something truly awesome, this is your playground.

We’re an international, family-owned, tech-enabled brand, packaging design and artwork agency, bringing vision to life, without compromise. Our passionate team of creative collaborators helps brands grow through impactful creative solutions that connect with consumers and drive lasting value.

Three decades in, and we’re still breaking the mould. We create bold brand and packaging solutions that don’t just look good – they perform: visually, strategically and commercially. By fusing real consumer insight with fearless creativity and technical know-how, we help brands cut through, connect, and thrive. It’s a process we’ve made seamless.