Graduate Assistant to COO - Boutique Investment Bank - West End

Ocean Wall Ltd; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is on the lookout for a proactive Graduate Assistant to the COO, who is eager to thrive in a fast-paced financial services environment. This entry-level position offers a unique blend of office management and basic financial administration responsibilities. You will engage in essential tasks like bookkeeping, liaising with external partners, and ensuring smooth office operations. With opportunities for professional development and a supportive work culture, this role is perfect for someone looking to make a significant impact and grow their career in finance. If you are detail-oriented and ready for a challenge, this could be the ideal opportunity for you.

Benefits

Competitive salary and benefits package

Opportunities for professional development

Supportive work environment

Qualifications

• Previous experience in office management or admin role, preferably in financial services.
• Strong organizational and communication skills are essential.

Responsibilities

• Assist with bookkeeping, reconcile bank accounts, and manage invoices.
• Coordinate office maintenance and act as a contact for service providers.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Bookkeeping Knowledge

Interpersonal Skills

Ability to Work Independently

Education

Experience in Office Management

Understanding of Bookkeeping Principles

Tools

Microsoft Office Suite

Quickbooks

Job description

We are seeking a proactive and detail-oriented Graduate Assistant to the COO to join our dynamic team in London. This role is ideal for someone who is looking to grow their career in a fast-paced financial services environment while taking on a variety of responsibilities that blend office management and basic financial administration.

Key Responsibilities:

1. Basic Bookkeeping and Accounting:
   1. Reconcile bank accounts on a regular basis.
   2. Ensure invoices are generated, sent, and followed up promptly.
   3. Assist in maintaining accurate financial records and supporting documentation.
   4. Collaborate with external accountants and lawyers to ensure payroll is processed accurately and on time.
2. Office Management:
   1. Act as a point of contact for landlords, tradesmen, and service providers.
   2. Coordinate office maintenance and repairs, ensuring a smooth and efficient working environment.
   3. Manage office supplies and inventory, ensuring availability and cost-effectiveness.
   4. Assist with the implementation of office policies and procedures to enhance operational efficiency.
3. Liaison and Communication:
   1. Develop and maintain positive relationships with external partners, including accountants, legal advisors, and vendors.
   2. Support the senior management team in various administrative tasks and projects as needed.

Qualifications:

1. Previous experience in an office management or administrative role, preferably within the financial services sector.
2. Basic understanding of bookkeeping and accounting principles.
3. Strong organizational skills with attention to detail and accuracy.
4. Excellent communication and interpersonal skills.
5. Proficient in Microsoft Office Suite and accounting software such as Quickbooks.
6. Ability to work independently and manage multiple tasks effectively.

What We Offer:

1. Competitive salary and benefits package.
2. Opportunities for professional development and career growth.
3. A supportive and collaborative work environment.

If you are an enthusiastic individual looking to make a significant impact within a financial services firm, we would love to hear from you! Please submit your CV and a cover letter outlining your qualifications and interest in the role.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Capital Markets