Governance Support Officer

The Methodist Church in Britain; England; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

High street discount schemes

Health cash plans

26 days' annual leave rising to 29

Flexible bank holidays

Car leasing scheme

Hybrid working two to three officedays

Optional nine-day fortnight

Job summary

PA Housing is seeking a Governance Support Officer to join the Corporate Services team, supporting governance and legal services. The role covers tracking legal cases, coordinating Board and Committee meetings, maintaining statutory registers, and handling sensitive information.

Hybrid working is available, with 2–3 office days weekly once settled. Applicants should have a UK driving licence and access to a vehicle; experience in legal or governance work is preferred.

Qualifications

• General education to degree level, or significant experience of technical and specialist governance duties

Responsibilities

• Record and monitor disrepair and other legal cases, gather information for legal advisers and help cases progress
• Coordinate Board and Committee meetings, including diaries, scheduling, report collation, distribution and action tracking
• Support the Company Secretary and senior colleagues with governance projects, including rule changes and winding up subsidiaries
• Maintain statutory registers and records, including declarations of interest and members and shareholders, and support signing and sealing of legal documents
• Ensure legal and regulatory returns, subscriptions and compliance schedules are accurate and submitted on time
• Process contracts and deeds for signature, checking approvals are in place and advising colleagues on the process
• Provide administrative support to the wider Governance team, including invoice processing, document archiving and pension scheme trustee meeting arrangements
• Respond to enquiries from colleagues and external contacts with helpful, timely governance information
• Maintain accurate databases, filing systems, policies and procedures so information can be stored and retrieved efficiently
• Manage workload proactively, meeting deadlines and helping the team deliver a reliable service

Skills

Governance knowledge

Organisation

Attention to detail

Confidential information handling

Communication skills

Microsoft Office

Education

Degree or governance experience

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

This Governance Support Officer post sits in the Corporate Services team at PA Housing, supporting the Governance and Legal Services teams. The work covers tracking legal cases such as disrepair claims, arranging Board and Committee meetings, keeping statutory registers and preparing documents for signature. The role is varied and involves handling sensitive information, with hybrid working of two to three days a week in the office once settled. Applicants need a UK driving licence and access to a vehicle, and experience in legal or governance work is preferred.

What the job involves

• Record and monitor disrepair and other legal cases, gather information for legal advisers and help cases progress
• Coordinate Board and Committee meetings, including diaries, scheduling, report collation, distribution and action tracking
• Support the Company Secretary and senior colleagues with governance projects, including rule changes and winding up subsidiaries
• Maintain statutory registers and records, including declarations of interest and members and shareholders, and support signing and sealing of legal documents
• Ensure legal and regulatory returns, subscriptions and compliance schedules are accurate and submitted on time
• Process contracts and deeds for signature, checking approvals are in place and advising colleagues on the process
• Provide administrative support to the wider Governance team, including invoice processing, document archiving and pension scheme trustee meeting arrangements
• Respond to enquiries from colleagues and external contacts with helpful, timely governance information
• Maintain accurate databases, filing systems, policies and procedures so information can be stored and retrieved efficiently
• Manage workload proactively, meeting deadlines and helping the team deliver a reliable service

Qualifications

• General education to degree level, or significant experience of technical and specialist governance duties

Experience

• Experience in legal, governance or specialist administrative duties

Skills & knowledge

• Knowledge of legal, governance and compliance practices and processes
• Excellent organisational skills and ability to prioritise competing tasks and meet deadlines
• Strong attention to detail with the ability to handle complex information accurately and objectively
• Confidence working with sensitive and confidential information
• Strong written and verbal communication skills, building relationships across all levels of an organisation
• Good IT skills, including Microsoft Office, Outlook, Excel and PowerPoint

Checks & eligibility

• UK driving licence and access to a vehicle for travel

Other

• Proactive, flexible approach, working independently and remaining effective under pressure

Nice to have

• Experience ideally within a Registered Provider or another regulated organisation

What’s offered

• High street discount schemes
• Health cash plans
• 26 days' annual leave, rising to 29 after three years, with the option to buy more
• Flexible bank holidays, taken when it suits you
• Car leasing scheme
• Hybrid working, with two to three office days a week once settled, subject to meeting cycles and board activity
• Optional nine-day fortnight scheme to compress hours