Governance Officer

Civic Recruitment Limited; Greater London; On-site; GBP 32,000 - 59,000; Full time

Benefits offered by this job

Bi-weekly pay

Job summary

Civic Recruitment Limited is recruiting a Governance Officer for a 3-month contract with a Local Authority in London. You will provide governance and company secretarial support to Boards and Committees, ensuring compliance with legal and regulatory requirements.

You will organise meetings, take minutes, manage registers, support AGM, and assist with policy development, ensuring deadlines are met in a fast-paced public sector environment.

Qualifications

• Previous Governance Officer or Company Secretarial experience.
• Experience servicing Boards, Committees or Senior Leadership meetings.
• Excellent minute taking experience.
• Strong report writing skills.
• Experience maintaining governance records and registers.
• Knowledge of governance and regulatory compliance requirements.
• Experience organising meetings, agendas and board papers.
• Strong administrative and organisational skills.
• Excellent attention to detail.

Responsibilities

• Provide governance and administrative support to Boards and Committees.
• Organise meetings, prepare agendas and coordinate board papers.
• Take accurate minutes and track actions arising from meetings.
• Support Annual General Meetings (AGMs) and Board meetings.
• Maintain governance records, registers and filing systems.
• Manage governance registers including gifts and hospitality, fraud, whistleblowing and probity registers.
• Support Board Member recruitment, succession planning and onboarding.
• Coordinate interviews, shortlisting exercises and recruitment packs.
• Prepare reports and governance documentation.
• Undertake statutory and regulatory filing requirements.
• Support governance reviews, regulatory inspections and compliance projects.
• Assist with execution of legal documentation and electronic signing processes.
• Process board member expenses, invoices and governance administration.
• Support policy and procedure development and maintenance.

Skills

Governance experience

Board/Committee servicing

Minute taking

Report writing

Governance records management

Attention to detail

MS Office

Tools

Microsoft Office

Job description

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That's why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

London, United Kingdom

Job Description

3 Months Contract with a Local Authority

Job Purpose

As a Governance Officer, you will provide high-quality governance and company secretarial support to Boards and Committees, ensuring compliance with legal, regulatory and governance requirements across the organisation.

Key Duties/Accountabilities

• Provide governance and administrative support to Boards and Committees.
• Organise meetings, prepare agendas and coordinate board papers.
• Take accurate minutes and track actions arising from meetings.
• Support Annual General Meetings (AGMs) and Board meetings.
• Maintain governance records, registers and filing systems.
• Manage governance registers including gifts and hospitality, fraud, whistleblowing and probity registers.
• Support Board Member recruitment, succession planning and onboarding.
• Coordinate interviews, shortlisting exercises and recruitment packs.
• Prepare reports and governance documentation.
• Undertake statutory and regulatory filing requirements.
• Support governance reviews, regulatory inspections and compliance projects.
• Assist with execution of legal documentation and electronic signing processes.
• Process board member expenses, invoices and governance administration.
• Support policy and procedure development and maintenance.

Essential Experience Required

• Previous Governance Officer or Company Secretarial experience.
• Experience servicing Boards, Committees or Senior Leadership meetings.
• Excellent minute taking experience.
• Strong report writing skills.
• Experience maintaining governance records and registers.
• Knowledge of governance and regulatory compliance requirements.
• Experience organising meetings, agendas and board papers.
• Strong administrative and organisational skills.
• Excellent attention to detail.
• Advanced Microsoft Office skills.
• Ability to work under pressure and meet strict deadlines.
• Knowledge of social housing regulation.
• Experience with company secretarial duties.
• Experience drafting policies and procedures.
• Governance and regulatory compliance experience.

Additional Information to Note

• Governance and Board Support experience highly desirable.
• We work on bi-weekly payment schedule.