Governance Officer

The Supply Register Ltd.; Sunderland; On-site; GBP 26,000 - 34,000; Full time

Job summary

The Supply Register Ltd. is seeking an experienced Business Administrator / Governance professional in Sunderland. The role focuses on organising governance meetings, taking minutes, and maintaining records with confidentiality and discretion.

You will work closely with the Head of Governance and Policy and engage with senior stakeholders and Governors. Strong English, organisational skills, and proficiency in Microsoft Office are essential.

Qualifications

• Governance or board/committee administration experience preferred.
• Experience taking accurate minutes and distributing action lists.
• Strong written English and professional communication.
• Ability to handle confidential information with discretion.
• Excellent organisational and detail-oriented approach.

Responsibilities

• Organise Board and Committee meetings, invitations and papers.
• Attend meetings and take accurate minutes.
• Distribute minutes and action lists.
• Maintain Governor records, training logs and registers of interests.
• Manage Governor expenses and travel arrangements.
• Raise purchase orders and process invoices.
• Support Head of Governance and Policy with admin tasks.
• Collaborate with senior stakeholders and Governors.
• Use MS Outlook, Word, Excel, and Teams to manage information.

Skills

Governance experience

Minute taking

Confident with stakeholders

Excellent written English

Discretion with confidential info

Organisational skills

Education

Level 2 English and Maths

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Key Responsibilities

• Organising Board and Committee meetings, including invitations and meeting papers
• Attending meetings and taking accurate, high-quality minutes
• Producing and distributing minutes and action lists
• Maintaining Governor records, training logs and Registers of Interests
• Managing Governor expenses and travel arrangements
• Raising purchase orders and processing invoices
• Supporting the Head of Governance and Policy with general administration
• Working with senior stakeholders and Governors
• Handling confidential information with discretion
• Using Microsoft Outlook, Word, Excel and Teams to manage documents and information

Key Requirements/Attributes

• Professional, organised and highly reliable
• An experienced Business Administrator or Governance professional
• Confident working with senior stakeholders
• An excellent communicator with strong written English
• Experience with minute taking
• Highly organised with excellent attention to detail
• Comfortable handling confidential and sensitive information
• Confident using Microsoft Office and Teams
• Able to understand and accurately record complex information

Preferred Experience

• Previous governance, board/committee or education experience would be advantageous
• Strong relevant business administration experience also be considered
• A degree is desirable but relevant experience can be considered in place of a degree
• A level 2 or equivalent qualification in English and maths is essential

Working Hours and Schedule

The role includes some evening meetings, both online via Teams and in person at College campuses. Candidates may be available to attend these when required. 7:30pm online or 8:30pm in person. Additional hours worked will be given back as time off, agreed with the hiring manager.

About the Opportunity

The Supply Register works in partnership with EPNE, providing access to temporary and permanent opportunities across its Further Education colleges. If you have strong Business Administration, Governance or Committee support experience and are looking for a rewarding opportunity within Further Education, we would love to hear from you.