Governance Professional/Clerk

The Methodist Church in Britain; Birmingham; Teletrabalho; GBP 17 000 - 19 000; Tempo integral

Resumo da oferta

The Black Pear Trust is seeking a Casual Governance Clerk to support central governance work, including preparing agendas and papers, taking minutes, and advising on governance processes. The role focuses on attendance at meetings across the network with some home-based admin, and reference to GDPR and confidential handling of documents.

Ideal applicants will have NVQ Level 3 or equivalent, strong ICT skills including Word and Excel, and proven experience in minute taking and records management.

Qualificações

• Educated to NVQ Level 3 or equivalent.
• Experience as an administrator and record keeper.
• Experience taking minutes and understanding meeting structure.

Responsabilidades

• Prepare meeting agendas with chair and CEO/headteacher.
• Issue agendas, papers and notices within statutory timescales.
• Attend meetings to take accurate minutes and advise on procedure.

Conhecimentos

ICT packages

Word

Excel

Web authoring

Research and interpretation of Leg.

Prioritisation

Record keeping

Written and verbal communication

Formação académica

NVQ Level 3 or equivalent

Ferramentas

Word

Excel

Web authoring

Descrição da oferta de emprego

Casual zero-hour post in the central governance team of The Black Pear Trust, supporting governing bodies and trust boards across its schools and others served under service agreements. The work centres on agendas, papers, minutes and clerking governor panels such as pupil discipline and complaints. Most admin is done from home on an intended term-time basis, with evening meetings at schools across the network. Candidates need their own transport, reliable internet and secure storage for confidential papers; visa sponsorship is not available.

What the job involves

• Prepare meeting agendas with the chair and CEO or headteacher, including statutory and standard items
• Issue agendas, papers and notices for governance meetings within the legal timescale
• Attend governance meetings to take accurate minutes and give advice and guidance
• Circulate draft minutes within an agreed timescale
• Administer and clerk governor panels such as pupil discipline, staff grievance, staff discipline and complaints
• Maintain signed minutes, papers, terms of reference, policies, attendance records and governing documents, archiving at agreed periods
• Keep up knowledge of LA and DfE requirements and advise trustees or governors on procedure, policy and legislation
• Advise and support new trustees and governors, including those taking on roles such as chair
• Provide high-level administrative support to the chair of governors, including a governance planner
• Give advice and feedback to governors in meetings where appropriate
• Take part in training sessions to share best practice across the team
• Implement the trust's equalities and health and safety policies and work within GDPR

What’s required

Qualifications

• Educated to NVQ Level 3 or equivalent

Experience

• Experienced administrator and record keeper
• Experience of minute taking and an understanding of how meetings are structured

Skills & knowledge

• Knowledge of relevant policies, codes of practice and legislation, or the ability to develop it
• Good knowledge of ICT packages such as Word, Excel and web authoring
• Ability to research, analyse, interpret and advise on legislation and procedural matters
• Ability to prioritise own workload to meet deadlines
• Ability to keep accurate and up-to-date records
• Effective written and verbal communication with colleagues at all levels

Other

• Own transport to travel to meetings
• Stable internet access and a secure means of storing confidential papers
• Flexibility in working hours, including evenings and short-notice meetings
• Attendance at, or commitment to, governance professional training
• Ability to work confidentially with sensitive information

Nice to have

• Previous governance or clerking experience
• Maintaining records of governors, including names, addresses, responsibilities, committee membership and terms of office
• Obtaining signed declarations of eligibility and annual declarations of pecuniary interests from governors
• Liaising over governors' terms of office ending and administering parent and staff governor elections
• Providing information for new governors, including the Guide to the Law