Governance & Meetings Admin Officer - Maternity Cover

Gateshead Regeneration Partnership; Gateshead; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Competitive Salary

Pension scheme

Annual leave 28-32 days

Flexible working hours

Learning & Development

Health & Wellbeing

Cycle to work

Job summary

Gateshead Council is seeking a proactive Personal Assistant to the Housing, Environment and Healthy Communities group on a fixed-term maternity cover. You will support Directors and senior officers, manage diaries, respond to enquiries, handle invoices, and assist with programmes and projects.

The role requires strong Microsoft Office skills, experience in administrative support, the ability to take minutes, and the ability to work under pressure while maintaining confidentiality.

Qualifications

• GCSEs including Maths and English (or relevant equivalent).
• Level 2 Business Administration Principles Certificate (or equivalent) or demonstrable experience.
• Experience of providing administrative support.
• Experience of effectively responding to enquiries from customers or other services.
• Experience of organising and servicing meetings, including preparing papers and taking minutes.
• Ability to work under pressure and meet tight deadlines.
• Experience of handling sensitive or confidential information appropriately.

Responsibilities

• Provide diary management to support the senior leadership team.
• Respond to enquiries by telephone, post, email and social media.
• Handle invoices, raise orders, and update relevant systems and spreadsheets.
• Coordinate partnership and governance meetings, including agendas and papers.
• Attend meetings and take minutes.
• Assist internal and external programmes and projects, including arranging meetings and recording actions.
• Support project administration and contributing to project plans and core documents.

Skills

MS Office

Empathy

Problem solving

Organising meetings

Communications

Work under pressure

Independence

Education

GCSEs including Maths & English

Level 2 Business Administration Principles Certificate

Tools

Microsoft Teams

Excel

Outlook

Job description

Gateshead Council is seeking a proactive Personal Assistant to the Housing, Environment and Healthy Communities group on a fixed-term maternity cover. You will support Directors and senior officers, manage diaries, respond to enquiries, handle invoices, and assist with programmes and projects.

The role requires strong Microsoft Office skills, experience in administrative support, the ability to take minutes, and the ability to work under pressure while maintaining confidentiality.