Senior Support Assistant - Private Housing Team
Allison Bash
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Benefits offered by this job
Job summary
Gateshead Council is seeking a capable and organised administrator to support the Housing, Environment and Healthy Communities group. The role involves diary management, minute taking, responding to enquiries, and assisting programmes and projects.
You will work closely with Directors and senior Officers in a busy, collaborative environment. Responsibilities include coordinating meetings, handling invoices, and contributing to governance processes, while maintaining confidentiality and meeting
Qualifications
- Minimum 5 GCSEs at Grade 4 or higher including Maths and English.
- Level 2 Business Administration Principles Certificate or demonstrable experience.
- Experience providing administrative support and responding to enquiries.
- Experience organising and servicing meetings, including papers and minutes.
- Ability to work under pressure and meet deadlines.
- Experience handling confidential information appropriately.
- Ability to develop templates or spreadsheets to gather/present information.
Responsibilities
- Diary management to support the senior leadership team.
- Respond to enquiries via telephone, post, email and social media.
- Handle invoices, raise orders, and update systems.
- Coordinate partnership and governance meetings, agendas, reports and papers.
- Arrange meetings, book rooms, set up virtual meetings, take minutes.
- Support internal/external programmes and projects, take notes, record actions.
- Assist with FOI/SARs, risk management, assurance and governance tasks.
- Contribute to project plans and core documents.
Skills
Education
Tools
Job description
Do you want to help make Gateshead a place where everyone thrives? If that sounds like you, keep reading - we might be the perfect match.
We're delighted that you're interested in working with us. You'll be joining us at a very exciting time.
We pride ourselves on our ambitious and forward-thinking approach to taking care of Gateshead and its people, and we passionately believe that our employees reflect that spirit in truly enabling Gateshead to thrive.
At Gateshead Council you'll be a highly valued member of a team that recognises and respects the skills that you bring to your role, encourages creativity and passionately advocates a great work / life balance. Our actions speak louder than words, and with flexi-time and hybrid working available across many of our roles, as well as a full suite of outstanding employee benefits, we're confident that it isn't just the salary that attracts our staff.
Please not that this is a fixed term Maternity Cover vacancy
The post holder will provide support and assist Directors and Senior Officers across the Housing, Environment and Healthy Communities group. The role will involve coordinating partnership and governance meetings and attending in a support capacity to accurately take and record minutes, managing diaries, responding to enquiries and handling invoices. The post holder will also provide assistance to programmes and projects, taking notes and action points, carrying out actions and contributing to key project documents.
Diary management
- Diary management to support the senior leadership team.
Effectively respond to enquiries, including:
- Telephone enquiries.
- Postal enquiries.
- Emails received in central inboxes.
- Enquiries via social media channels.
Financial and administrative support
- Handle invoices, raise orders, and update relevant systems and spreadsheets.
Coordinate partnership and governance meetings, including:
- Preparing agendas, reports, and associated papers in a timely manner.
- Making room bookings and arranging equipment or facilities.
- Arranging and setting up virtual meetings via Microsoft Teams.
- Attending meetings and taking minutes.
Provide assistance to internal and external programmes and projects (e.g. Housing Improvement Programme), including:
- Arranging project meetings and workshops.
- Taking notes and recording action points.
- Carrying out actions from meetings.
- Conducting relevant research.
- Supporting project administration, including contributing to project plans and core documents.
Assist senior officers in meeting corporate and governance responsibilities, including:
- Freedom of Information (FOI) requests and Subject Access Requests (SARs).
- Risk management.
- Assurance.
- Performance monitoring.
- Complaints handling.
- Audit processes.
- Health and safety.
- Government and grant-related r returns.
- Other responsibilities
- Undertake any other responsibilities appropriate to the grade of the post.
- Provide your feedback on BizChat
Using Microsoft Office (including Outlook, Teams, Word and Excel) and internet-based search engines
A minimum of 5 GCSEs at Grade 4 including Maths and English (or relevant equivalent experience)
Level 2 Business Administration Principles Certificate (or equivalent) or relevant demonstrable experience
Experience of providing administrative support
Experience of effectively responding to enquiries from customers or other services
Experience of organising and servicing meetings, including preparing papers and taking minutes
Ability to work under pressure and meet tight deadlines
Experience of handling sensitive or confidential information appropriately
Experience of developing templates or spreadsheets to gather and present information
Ability to input, retrieve and collate information from systems
Ability to work independently and use own initiative
Empathetic, demonstrating understanding and sensitivity towards others
Strong problem-solving ability
Ability to remain calm under pressure
- Competitive Salary: We offer fair and transparent pay that reflects your skills and experience.
- Outstanding Pension Scheme: We don't just offer a great salary - we invest in your future too. Find out what benefits a Local Government Pension provides: https://twpf.info
- Generous Annual Leave: Enjoy 28 days of annual leave, rising to 32 days after 5 years (2 of which can be fixed by the Council), plus the option to buy up to 10 extra days.
- Flexible Working Hours: Benefit from up to 26 flexi days per year (subject to business needs), giving you more control over your time.
- Learning & Development: Access a wide range of training, development, and progression opportunities to help you grow your career.
- Health & Wellbeing Support: From discounted gym memberships through our partner GLL to mental health resources, we care about your wellbeing.
- Cycle to Work Scheme: Save money and stay active with our tax-efficient cycle to work programme.
- Electric & Hybrid Car Scheme: Get behind the wheel of a brand-new electric or hybrid vehicle through our salary sacrifice car scheme in partnership with NHS Fleet Solutions - a cost-effective, environmentally friendly way to drive (after 12 months service).
- Exclusive Discounts & Salary Sacrifice: Through our VIVUP employee benefits platform, enjoy discounts on shopping, travel, and services - plus salary sacrifice options on white goods, electronics, and more, helping you spread the cost of essential purchases (after 6 months service).
We are an equal opportunities employer and aim to have a culture and a workplace where our people feel a sense of belonging, are respected and empowered to do their best work. We know that we deliver better services when our workforce reflects the full range of backgrounds and experiences in the society we serve. We welcome applications from suitably qualified people from all sections of the community, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
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