Governance Administrator & Executive Assistant

Career Choices Dewis Gyrfa Ltd; Birmingham; On-site; GBP 27,000 - 29,000; Full time

Job summary

Career Choices Dewis Gyrfa Ltd in Birmingham is seeking a Governance Administrator & Executive Assistant to support the Governance and Executive Teams, including the Chief Executive and Board. This role combines administrative duties with governance oversight in a charity context.

You will coordinate meetings, take minutes, manage documents and maintain records, while handling confidential information with discretion in a busy, mission-driven environment.

Qualifications

• Minimum 2 years' experience in a senior administration or Executive Assistant role.
• Experience taking minutes for Board/Committee or senior-level meetings.
• Experience coordinating meetings, diaries, agendas and meeting papers.
• Level 3 qualification/A Levels or equivalent knowledge and experience.
• Excellent organisational, time management and attention-to-detail skills.
• Strong written and verbal communication skills.
• Confident using Microsoft Office, Teams and/or Zoom.
• Ability to manage confidential information and work effectively under pressure.
• Ability to prioritise workloads, meet deadlines, and use initiative.
• Understanding of good governance and meeting management.
• Commitment to equality, diversity and inclusion.

Responsibilities

• Coordinating meetings, diaries, agendas and meeting papers.
• Preparing Board and Committee documentation.
• Taking accurate minutes and maintaining action logs.
• Maintaining governance records and documentation.
• Supporting Board activities and meetings.
• Providing general governance, compliance and administrative support.
• Managing confidential information with professionalism and discretion.
• Working closely with senior leaders and internal teams to ensure actions and deadlines are followed.

Skills

Senior administration experience

Time management

Attention to detail

Written and verbal communication

Education

Level 3 qualification / A Levels

Tools

Microsoft Office

Microsoft Teams

Zoom

Job description

Governance Administrator & Executive Assistant

Employer:

Location:

Birmingham,West Midlands, B9 4DY

Pay:

£27,000 to £28,000 per year,

Contract Type:

Temporary

Hours:

Full time

Disability Confident:

No

Closing Date:

11/09/2026

About this job

We are looking for an organised and proactive Governance Administrator & Executive Assistant to join a charity supporting people experiencing homelessness and helping young people build a brighter future.

Location: Birminghum Job Type: Temporary to Permanent Salary: £27,016-£28,821 per annum Hours: Monday-Friday, 9:00am-5:00pm,
37.5 hours per week (30-minute lunch) [hybrid working] About the Role You will provide administrative and executive support to the Governance and Executive Teams, including the Chief Executive and Board.

Key responsibilities

• Coordinating meetings, diaries, agendas and meeting papers.
• Preparing Board and Committee documentation.
• Taking accurate minutes and maintaining action logs.
• Maintaining governance records and documentation.
• Supporting Board activities and meetings.
• Providing general governance, compliance and administrative support.
• Managing confidential information with professionalism and discretion.
• Working closely with senior leaders and internal teams to ensure actions and deadlines are followed.

Essential Requirements

• Minimum 2 years' experience in a senior administration or Executive Assistant role.
• Minimum 2 years' experience taking minutes for Board, Committee or senior-level meetings.
• Experience coordinating meetings, diaries, agendas and meeting papers.
• Level 3 qualification/A Levels or equivalent knowledge and experience.
• Excellent organisational, time management and attention-to-detail skills.
• Strong written and verbal communication skills.
• Confident using Microsoft Office, Teams and/or Zoom.
• Ability to manage confidential information and work effectively under pressure.
• Ability to prioritise workloads, meet deadlines, and use initiative.
• Understanding of good governance and meeting management.
• Commitment to equality, diversity and inclusion.

Desirable Experience

• Charity or voluntary sector experience.
• Experience within homelessness or housing services.
• Public-sector experience.
• Experience working with Board or Committee structures.
• Experience supporting or working with young people.
• Relevant qualification or degree in Governance, Business Administration or Management.

This is an excellent opportunity for an experienced administrator to use their skills within a purpose-driven organisation making a positive difference to people affected by homelessness.