Governance Administrator & Executive Assistant

Morgan Hunt; Birmingham; On-site; GBP 27,000 - 29,000; Part time

Job summary

Morgan Hunt is seeking an organised and proactive Governance Administrator & Executive Assistant to provide administrative and executive support to the Governance and Executive Teams, including the Chief Executive and Board, within a charity helping people experiencing homelessness.

The role is based in Birmingham with hybrid working, Monday to Friday, 9:00 am to 5:00 pm, 37.5 hours weekly, on a temporary-to-permanent basis, with a salary of £27,016–£28,821 per year.

Qualifications

• Minimum 2 years' experience in a senior administration or Executive Assistant role.
• Minimum 2 years' experience taking minutes for Board, Committee or senior-level meetings.
• Experience coordinating meetings, diaries, agendas and meeting papers.
• Level 3 qualification/A Levels or equivalent knowledge and experience.
• Excellent organisational, time management and attention-to-detail skills.
• Strong written and verbal communication skills.
• Confident using Microsoft Office, Teams and/or Zoom.

Responsibilities

• Coordinating meetings, diaries, agendas and meeting papers.
• Preparing Board and Committee documentation.
• Taking accurate minutes and maintaining action logs.
• Maintaining governance records and documentation.
• Supporting Board activities and meetings.
• Providing general governance, compliance and administrative support.
• Managing confidential information with professionalism and discretion.
• Working closely with senior leaders and internal teams to ensure actions and deadlines are followed.

Skills

Organisational skills

Time management

Attention to detail

Written communication

Verbal communication

Meeting coordination

Discretion / confidentiality

Education

Level 3 qualification / A Levels or equivalent knowledge

Tools

Microsoft Office

Teams

Zoom

Job description

We are looking for an organised and proactive Governance Administrator & Executive Assistant to join a charity supporting people experiencing homelessness and helping young people build a brighter future.

Location: Birminghum

Job Type: Temporary to Permanent

Salary: £27,016-£28,821 per annum

Hours: Monday-Friday, 9:00am-5:00pm, 37.5 hours per week (30-minute lunch) [hybrid working]

About the Role

You will provide administrative and executive support to the Governance and Executive Teams, including the Chief Executive and Board.

Key responsibilities include:

• Coordinating meetings, diaries, agendas and meeting papers.


• Preparing Board and Committee documentation.


• Taking accurate minutes and maintaining action logs.


• Maintaining governance records and documentation.


• Supporting Board activities and meetings.


• Providing general governance, compliance and administrative support.


• Managing confidential information with professionalism and discretion.


• Working closely with senior leaders and internal teams to ensure actions and deadlines are followed.

Essential Requirements

• Minimum 2 years' experience in a senior administration or Executive Assistant role.


• Minimum 2 years' experience taking minutes for Board, Committee or senior-level meetings.


• Experience coordinating meetings, diaries, agendas and meeting papers.


• Level 3 qualification/A Levels or equivalent knowledge and experience.


• Excellent organisational, time management and attention-to-detail skills.


• Strong written and verbal communication skills.


• Confident using Microsoft Office, Teams and/or Zoom.


• Ability to manage confidential information and work effectively under pressure.


• Ability to prioritise workloads, meet deadlines and use initiative.


• Understanding of good governance and meeting management.


• Commitment to equality, diversity and inclusion.

Desirable Experience

• Charity or voluntary sector experience.


• Experience within homelessness or housing services.


• Public-sector experience.


• Experience working with Board or Committee structures.


• Experience supporting or working with young people.


• Relevant qualification or degree in Governance, Business Administration or Management.

This is an excellent opportunity for an experienced administrator to use their skills within a purpose-driven organisation making a positive difference to people affected by homelessness.

Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.