Global Relations & Programs Assistant

SONICOM; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

43 days’ annual leave

Generous pension schemes

Flexible working policy

Job summary

Imperial College London’s International Relations Office is seeking an International Relations Assistant to support data and planning, budgets, and stakeholder engagement across Imperial Global hubs. You will help maintain the Dynamics CRM records, coordinate seed fund activities, and assist with events and high-level visits.

You will join a 20-person team within the Strategic Engagement Division and contribute to delivering Imperial’s global strategy with flexible, proactive support across

Qualifications

• A Level standard education or proven equivalent relevant experience.
• High level of expertise with Microsoft Office applications.
• Previous experience in a higher education, government, professional services, or similar environment.
• Experience of coordinating or supporting seed funds or other funding programmes.
• Experience providing excellent administrative support to support a high-profile initiative.
• Experience using a customer relationship management (CRM) database.
• Experience organising meetings, agenda setting, taking minutes, and maintaining meeting documentation.
• Experience of budget administration.
• Experience managing conflicting deadlines and priorities.

Responsibilities

• Supporting the IRO Operations, Data and Planning Officer and Senior Project Manager in maintaining accurate records on our Dynamics CRM database for Imperial Global hubs.
• Working with the Imperial Global hub teams on engagement with stakeholders.
• Supporting seed fund activities and providing administrative support for all seed fund related activity.
• Undertaking finance tasks and supporting budget monitoring and forecasting.
• Providing administrative support for all working groups and committees relating to Imperial Global.
• Supporting contracting arrangements relating to Imperial Global.
• Supporting the recruitment process for all roles relating to Imperial Global.
• Providing logistical support for major IRO events and high-level visits, including room bookings, catering, itineraries, briefings and on-the-day coordination.

Skills

CRM data management

Event coordination

Budget monitoring

Stakeholder engagement

Administrative support

Education

A Level or equivalent

Tools

Microsoft Office

Job description

Imperial College London’s International Relations Office is seeking an International Relations Assistant to support data and planning, budgets, and stakeholder engagement across Imperial Global hubs. You will help maintain the Dynamics CRM records, coordinate seed fund activities, and assist with events and high-level visits.

You will join a 20-person team within the Strategic Engagement Division and contribute to delivering Imperial’s global strategy with flexible, proactive support across