Global Office & Facilities Lead – Security & Ops

NATO; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Tax-free salary

Expatriation allowances and schooling

Private health insurance

NATO pension scheme

30 days annual leave + holidays

Flexible working conditions

Job summary

NATO DIANA is seeking an Office & Facilities Officer to oversee a broad range of services across its London, Tallinn, and Halifax offices. You will ensure safety, security, and efficient operations, liaising with IT and security teams to coordinate access, communications, and workplace services.

The role requires a degree or substantial experience, strong MS Office skills, and the ability to work in a multinational environment with a focus on policy adherence and continuous improvement.

Qualifications

• Bachelor's degree at a recognised university in a related discipline with 2 years of post-related experience OR six+ years of progressive expertise in relevant duties.
• Minimum 2 years of experience in office management, physical security, workplace services or facilities management in a multilateral or multicultural environment.
• Experience supporting facilities-related planning, risk management, health and safety, emergency preparedness, or business continuity.
• Experience developing, implementing, or maintaining policies, procedures, standards, or guidance documentation.
• Proven knowledge of MS Office suite (Word, Excel, Outlook and PowerPoint), as well as MS Teams and MS SharePoint.
• Minimum NATO languages levels: English Advanced in one, French Beginner in the other. NOTE: Most internal work in English.

Responsibilities

• Develop, maintain, and communicate DIANA-wide standards and guidance for office management and facilities services.
• Monitor facilities requirements, identify risks, and support policy compliance.
• Develop and coordinate DIANA's Office Safety, Security, and Emergency Response Plans across all locations.
• Collaborate with IT, security, and stakeholders on access control systems, CCTV, and workplace security.
• Maintain facilities information on internal platforms to support information management.
• Support office and facilities-related budget planning, expenditure tracking, and reporting.
• Oversee day-to-day operations of the DIANA London Office, ensuring a safe and professional working environment.
• Perform other related duties as required.

Skills

Office management

MS Office

Policy development

Security awareness

Stakeholder management

Education

Bachelor's degree in related discipline

6+ years experience in related duties (no degree optional)

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

MS Teams

MS SharePoint

Job description

NATO DIANA is seeking an Office & Facilities Officer to oversee a broad range of services across its London, Tallinn, and Halifax offices. You will ensure safety, security, and efficient operations, liaising with IT and security teams to coordinate access, communications, and workplace services.

The role requires a degree or substantial experience, strong MS Office skills, and the ability to work in a multinational environment with a focus on policy adherence and continuous improvement.