Global Mobility Coordinator

Howden; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

Howden is seeking a Global Mobility Coordinator to support the delivery of its Global Mobility programme. Reporting to the Global Mobility Manager, you will support employees and stakeholders globally across the international mobility lifecycle with a focus on accuracy and timely case management.

You will coordinate moves, manage documentation, vendor coordination and reporting, while building strong stakeholder relationships to ensure a smooth, compliant employee experience and drive programme

Qualifications

• Analytical approach to handling complex mobility cases.
• Strong coordination across processes, data, and documentation.
• International HR or Global Mobility experience preferred.
• High accuracy and attention to detail with data and docs.
• Excellent written and verbal communication; active listening and clear articulation.
• Strong stakeholder management to build relationships and influence.
• Collaborative team member with proactive approach.

Responsibilities

• Act as first point of contact for mobility queries; log cases and resolve queries.
• Build relationships with HR teams, external vendors and mobile employees.
• Coordinate international moves throughout the mobility lifecycle; meet milestones.
• Assist with annual compliance activities, ad hoc projects and programme improvements.
• Support immigration reviews: gather docs, obtain external advice, track cases.
• Prepare cost projections and documentation for assignments and transfers.
• Track assignment timelines and maintain mobility records.
• Monitor expiry dates for assignments, visas and coverage certificates.
• Generate regular and ad hoc reports on the global mobile population.
• Assist with invoicing, cost tracking and budgeting.
• Collaborate with relocation services, immigration and tax vendors to support employee experience.
• Identify opportunities to improve mobility processes and documentation.

Skills

Global Mobility

Coordination

Stakeholder management

Data accuracy

Analytical thinking

Communication skills

Team player

Job description

We are seeking a Global Mobility Coordinator to support the delivery of Howden's Global Mobility programme. Reporting to the Global Mobility Manager, this role will play a key part in supporting our growing mobile population as our programme continues to evolve and expand.

This is a dynamic, fast-paced role supporting employees and stakeholders globally throughout the international mobility lifecycle. The successful candidate will have strong coordination skills, be data-led and take pride in building and managing stakeholder relationships. This role helps ensure that colleagues relocating internationally receive a smooth and compliant experience, while also supporting internal stakeholders with documentation, case management, reporting and vendor coordination.

A tenacious and proactive approach will be key to success in this role. You will be comfortable managing multiple priorities, taking ownership of actions and following issues through to resolution, while maintaining a high level of accuracy and attention to detail.

This is an excellent opportunity for someone looking to develop their career in Global Mobility within a growing international organisation and gain exposure to a broad range of mobility activities and stakeholders.

Key Responsibilities

• Act as a first point of contact for all mobility queries, ensuring missing information is identified and captured, cases are logged and queries are successfully resolved in a timely manner.
• Build strong relationships with the wider HR teams, external vendors and the mobile employee population.
• Coordinate international moves throughout the mobility lifecycle, ensuring actions are progressed and key milestones are met.
• Support the Global Mobility Manager as required with annual compliance activities, ad hoc projects and programme improvement initiatives.
• Supporting the immigration review process, obtaining advice from external advisors, collecting required documentation and monitoring cases through to completion.
• Prepare cost projection calculations and all documentation for assignments and transfers.
• Track assignment timelines and maintain accurate mobility records.
• Monitor expiry dates for assignments, visas and certificates of coverage, ensuring required actions are identified and progressed.
• Generate regular and ad hoc reports on our mobile population.
• Assist with invoicing, cost and budget tracking.
• Work closely with external vendors (relocation services, immigration and tax) to initiate cases, monitor progress and support an effective employee experience.
• Identify opportunities to improve Global Mobility processes, documentation and ways of working as the programme continues to develop.

Knowledge, Skills & Experience

• Analytical approach to working through complex cases
• Strong coordination and organisation skills across processes, procedures, data and documentation.
• International HR or Global Mobility experience.
• High level of accuracy and attention to detail when handling data and documentation.
• Exceptional communication skills, both written and verbal, with the ability to listen, understand requirements and articulate solutions clearly.
• Strong stakeholder management skills, with the ability to build and maintain professional relationships and influence confidently.
• Great team player with a professional and proactive approach.