Global Executive Assistant to Senior Leaders | Hybrid

Smith+Nephew; Leeds; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Hybrid working

Generous bonus and pension schemes

Share options (Save As You Earn)

Private health and dental plans

Life assurance

Job summary

Smith+Nephew in Leeds is seeking an Executive Assistant to provide comprehensive administrative and operational support to the Global Operations Senior Leadership Team and Vice Presidents. You will manage complex calendars across time zones, coordinate travel, prepare briefings, and handle confidential information with discretion.

The role requires strong organizational skills and the ability to work with cross-functional teams in a global environment.

Qualifications

• Experience supporting senior leaders.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills.
• High level of discretion and ability to handle confidential information.

Responsibilities

• Manage Executive and Administrative Support - Manage complex calendars, coordinate meetings and appointments across time zones, arrange domestic and international travel, prepare itineraries, and process travel and expense reports, purchase orders, check requests, and office supply orders.
• Coordinate Meetings and Events - Administer leadership meetings, including agenda preparation, coordination of pre-reading materials, meeting minutes, action item tracking, and logistics for large-scale meetings, off-site conferences, and team events.
• Enable Communications and Stakeholder Support - Act as a liaison between supported executives and internal stakeholders, screen inquiries, facilitate timely responses, compose routine correspondence, and support preparation for leadership meetings with cross-functional teams.
• Maintain Department Operations - Maintain confidential project files and records, keep digital collaboration spaces current, manage administrative systems and supplies, and establish, implement, and continuously improve administrative systems, procedures, and policies that support effective department operations.
• Support Projects, Processes, and Budget Administration - Support administrative projects through scheduling, documentation, process execution, spreadsheet creation, report preparation, development of PowerPoint presentations and briefing materials, budget preparation, expense monitoring, and research of discrepancies as needed.
• Provide Administrative Process Guidance - In conjunction with department staff, organize office workflow and provide technical guidance, training, and administrative process support to staff as needed.
• Performs other duties as required.

Skills

Calendar management

Travel coordination

Stakeholder management

MS Office proficiency

Communication skills

Discretion & confidentiality

Problem solving

Tools

Microsoft Office

Job description

Smith+Nephew in Leeds is seeking an Executive Assistant to provide comprehensive administrative and operational support to the Global Operations Senior Leadership Team and Vice Presidents. You will manage complex calendars across time zones, coordinate travel, prepare briefings, and handle confidential information with discretion.

The role requires strong organizational skills and the ability to work with cross-functional teams in a global environment.