Global Executive Assistant (Maternity Cover) – Remote

ZappiStore; Greater London; On-site; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Private medical healthcare

Generous PTO

Remote-friendly working

Free lunch in office

Job summary

ZappiStore is seeking an Executive Assistant to support three principals in a fast-paced, scaling business. This fixed-term full-time maternity leave contract runs December 2026 to August 2027, based in London with pro-rated compensation £45,000 to £55,000 per year.

The EA will manage complex calendars, international travel, and meeting follow-through, maintain proactive prioritization, build key relationships, and coordinate reports and events across offices.

Qualifications

• 2+ years’ experience in a PA or EA role, ideally supporting multiple senior executives simultaneously.
• Experience working in a fast-paced, scaling environment, ideally within technology or a similarly dynamic business.
• Comfortable working internationally, including managing multiple time zones.
• Proven ability to juggle competing priorities, respond quickly and deliver to demanding deadlines.
• Highly autonomous and proactive, with the confidence to use judgement, make decisions and take ownership in situations where there may not always be a clear answer.
• Comfortable operating with ambiguity and changing priorities, while maintaining a high level of organisation and attention to detail.
• Exceptional attention to detail and a solutions-oriented approach.
• A collaborative team player who enjoys being part of a small, close-knit team.
• Someone who naturally anticipates what’s needed, takes ownership and keeps things moving.

Responsibilities

• Own and coordinate complex diaries across the leadership team, managing internal, client and external meetings.
• Plan and manage international travel, including detailed itineraries, changes and last-minute adjustments.
• Stay ahead of actions and priorities, proactively following up with leadership team members to keep things moving.
• Capture and communicate meeting outcomes, ensuring key actions are clearly documented and followed through.
• Support events and offsites, helping with logistics and coordination as required.
• Assist with reports and presentations, including preparation and coordination where needed.
• Build strong relationships across the wider business, with stakeholders and relevant client contacts.
• Partner closely with Central Functions to ensure a consistent, joined-up approach to leadership support across the team.

Skills

Diary management

Travel planning

Prioritization

Meeting notes

Event support

Reports & presentations

Relationship building

Cross-functional collaboration

Tools

Calendar tools

Office suite

Job description

ZappiStore is seeking an Executive Assistant to support three principals in a fast-paced, scaling business. This fixed-term full-time maternity leave contract runs December 2026 to August 2027, based in London with pro-rated compensation £45,000 to £55,000 per year.

The EA will manage complex calendars, international travel, and meeting follow-through, maintain proactive prioritization, build key relationships, and coordinate reports and events across offices.