Global Events Executive

Role summary/purpose of job

The Global Event Executive (UK) will support the UK Event Managers with all day-to-day tasks, ensuring the successful delivery of client and internal events in line with the firm’s growth strategy.

Key responsibilities

• Corporate Hospitality Bookings: Manage day-to-day bookings for ticketed hospitality events such as cricket, tennis, and rugby, ensuring guests feel that attending an event is worthwhile by focusing on creating memorable experiences.

• SharePoint Site Maintenance: Maintain the corporate hospitality SharePoint site and communicate with BD and practice areas on upcoming events, sharing information on event options, new venue openings, and creative event ideas.

• Venue and Supplier Research: Keep the team’s knowledge up to date with the latest trends, suppliers, and new openings. Develop a comprehensive master deck of venues, suppliers, and hospitality options.

• Best Practice Tools and Resources: Support the global team with updating and maintaining best practice tools and resources, promoting self-service and allowing the events team to focus on high-priority tasks.

• Event Data Management: Ensure event data is kept up to date in Salesforce and Eventogy, reminding the team to update information on costs, guests, and feedback.

• Invite Process Coordination: Coordinate and monitor the invite process with BD/Conran/CRM, ensuring branding and language consistency, and guide BD teams with list building and event reports.

• Event Delivery and Onsite Support: Support Global Event Managers (UK) with event delivery and onsite support, including preparation and assistance during larger conferences, potentially outside of regular working hours.

• Corporate Membership Advisory: Lead advisory on corporate membership opportunities in London, working with the London Management Team to identify opportunities that support future events and offer employee benefits.

Key requirements:

Essential:

• Demonstrable experience in the Event industry ideally with experience in professional organisations (legal, accountancy, technology, consultancy).

• Strong emotional intelligence and creativity; independent thinking and execution; demonstrably mature professional judgment in areas such as relationship management, event risk assessment and venue management.

• Excellent teamworking and collaboration skills, with the ability to build strong relationships internally and externally with clients and suppliers.

• Strong multi-tasking and project management skills; multiple deadlines and changing project criteria with meticulous attention to detail and resilience under pressure.

• Excellent written, presentation and oral communications skills, with demonstrated excellence in grammar and proofreading.

• Extensive working knowledge of Microsoft Suite software (Word, Powerpoint, Excel).

• Ability to work flexibly in a fast-paced environment and deliver against tight deadlines and high expectations.

• Natural curiosity and propensity to learn; enthusiasm to build skills and responsibilities as a trusted expert and advisor to the business.

Desirable:

Experience with:

• virtual event technology and delivery platforms.

• online delegate registration websites.

Inclusion

Freshfields is an equal opportunities employer and all applications received by the firm will be considered on the basis of their merit alone. We welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK in the role in question and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.

Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only if and when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case-by-case basis and take a number of relevant factors into account (e.g. the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.