German-Speaking Space & Event Coordinator (Hybrid)

FIRST; Greater London; Hybrid; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Private Medical Insurance

28 Days Annual Leave

20 Days of Sick Pay

Enhanced Parental Leave

Wellness Stipend

Headspace access

Life Insurance

Employee Assistance Program

Cycle to Work

Season Ticket Loan

Pension Scheme Enhancements

Discretionary Bonus Structure

Global Opportunities

Job summary

FIRST is seeking a Space & Service Coordinator (German speaking) to support a premier tech client in London. This entry-level position offers exposure to the events industry and the chance to grow across multiple campus locations.

You will manage room allocations, assign event staff, maintain calendars, and streamline intake processes. Fluent German and English, up to 1 year of relevant experience, and strong organizational skills are essential.

Qualifications

• Must be fluent in German and English (written and spoken).
• Up to 1 year of experience in a similar role.
• Experience working cross-functionally with all levels of stakeholders in a fast-paced environment.
• Creative problem solver with a calm and flexible approach.
• Highly organized with the ability to handle multiple tasks to meet strict deadlines.
• Willing to be deployed across campus locations as required.

Responsibilities

• Handle multiple campuses event requests and assign event/meeting rooms to best optimize space
• Assign team members (Event Managers and Event Service Specialists) to all digital and physical event requests
• Responsible for managing the centralized intake queue for all physical and digital events within the region
• Review each request to determine level of support needed and assign accordingly
• Ensure appropriate updated calendar and information is available for all meeting and event requests
• Maintain up-to-date communications and pertinent information, including but not limited to approved changes applied to the group and documented conversations with Event Hosts, Event Team Leads and Event Managers
• Monitor cancellations, room usage, and room availability to maximize revenues and client/guest satisfaction
• Audit all assigned space and open space so that Event Leads can best communicate to business units
• Communicate effectively and in a timely manner to the internal events team any information received that could impact the performance of each group
• Seek new ways to make the intake processes more efficient
• Contribute to reports on event volume, team capacity and general event data

Skills

German fluency

English fluency

Cross-functional collaboration

Time management

Communication skills

Adaptability

Team player

Problem solving

Job description

FIRST is seeking a Space & Service Coordinator (German speaking) to support a premier tech client in London. This entry-level position offers exposure to the events industry and the chance to grow across multiple campus locations.

You will manage room allocations, assign event staff, maintain calendars, and streamline intake processes. Fluent German and English, up to 1 year of relevant experience, and strong organizational skills are essential.