Gas Admin Support Assistant (12m FTC)

Paradigm Housing Group; High Wycombe; Hybrid; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Hybrid working

Generous pension scheme with up to 10%

Annual performance bonus

Employee health plan

Flexible working

Training and apprenticeships

Two paid Giving Back Days

Job summary

Lifestone Homes is seeking a Gas Admin Support Assistant to join the Compliance team in a 12-month fixed-term contract in High Wycombe. You will support gas certification, maintain records and manage contractor documentation.

The role is hybrid, offering in-office and home-working arrangements to suit flexibility and efficiency. The position focuses on accurate data management, ensuring audit-ready systems, and supporting a busy gas compliance function with strong administrative skills and

Qualifications

• Proven experience carrying out administrative duties accurately and efficiently.
• Experience maintaining accurate records and data entry systems.
• Experience working in a busy office or administrative environment.
• Experience using Microsoft Office applications, including Outlook, Word and Excel.
• Strong attention to detail and commitment to data accuracy.
• Good organisational skills and ability to prioritise tasks effectively.
• Strong communication skills and ability to work collaboratively with colleagues and contractors.
• Ability to work independently and take ownership of tasks.

Responsibilities

• Provide administrative support to the Compliance Manager, Gas Works Coordinators and Gas Technical Team.
• Maintain accurate gas certification and compliance records.
• Upload and manage documentation across company systems and databases.
• Process compliance information accurately and within agreed timescales.
• Support the management of purchase orders, invoices and contractor passbacks.
• Maintain compliance records and ensure systems remain audit-ready.
• Liaise with contractors, subcontractors and internal stakeholders.
• Assist with monitoring and tracking compliance activities and documentation.
• Prioritise workloads and manage competing deadlines effectively.
• Identify opportunities to improve administrative processes and efficiencies.
• Support the wider compliance team with additional administrative tasks when required.

Skills

Administrative duties

Data entry

Attention to detail

Organisational skills

Communication

Independent working

Tools

Word

Excel

Outlook

Job description

Gas Admin Support Assistant
Salary: £26,614 + excellent benefits
Location: Wooburn Green, High Wycombe
Hybrid working: Two days per week in the office and three days per week working from home
Contract: 12‑month fixed‑term contract
Hours: 37 per week

Are you looking to join a growing, values-led organisation with a clear social purpose?

At Lifestone Homes, we’re proud to be the largest housing group in the region, managing over 30,000 homes across Buckinghamshire, Bedfordshire, and Hertfordshire.

Everything we do is about delivering excellent services, high quality homes, neighbourhoods we can be proud of and maximising number of new affordable homes we build. Through our merger we’ve brought together shared values, skills and ambition, so we can build more affordable homes and make an even bigger difference in the communities we serve

If you're ready to grow your career in a supportive, inclusive environment while helping to shape stronger communities, we’d love to welcome you on our journey. Together, we’re building a better future.

About the role

Following a period of growth, we are looking for a Gas Admin Support Assistant to join our Compliance team and help support the delivery of a safe, compliant and efficient gas service across our homes.

This is a great opportunity for someone with strong administrative skills who enjoys working in a fast‑paced environment where accuracy and organisation are key. You will provide administrative support to the Compliance Manager, Compliance Works Coordinators and wider Gas Technical Team, helping ensure gas certification, compliance records and contractor information are maintained accurately and on time.

Working closely with colleagues, contractors and subcontractors, you will play an important role in supporting a service that helps keep residents safe and ensures compliance requirements are consistently met.

Key responsibilities

• Provide administrative support to the Compliance Manager, Gas Works Coordinators and Gas Technical Team
• Maintain accurate gas certification and compliance records
• Upload and manage documentation across company systems and databases
• Process compliance information accurately and within agreed timescales
• Support the management of purchase orders, invoices and contractor passbacks
• Maintain compliance records and ensure systems remain audit‑ready
• Liaise with contractors, subcontractors and internal stakeholders
• Assist with monitoring and tracking compliance activities and documentation
• Prioritise workloads and manage competing deadlines effectively
• Identify opportunities to improve administrative processes and efficiencies
• Support the wider compliance team with additional administrative tasks when required

Our expectations

• Gas certificates and compliance records processed accurately and on time
• High levels of data accuracy across all systems and records
• Purchase orders, invoices and contractor passbacks completed efficiently
• Compliance systems maintained and fully audit‑ready
• Strong support provided to the Gas Technical Team and Compliance function
• Opportunities for process improvement identified and implemented
• Positive working relationships maintained with contractors and colleagues

About you

Essential

• Proven experience carrying out administrative duties accurately and efficiently
• Experience maintaining accurate records and data entry systems
• Experience working in a busy office or administrative environment
• Experience using Microsoft Office applications, including Outlook, Word and Excel
• Strong attention to detail and commitment to data accuracy
• Good organisational skills and ability to prioritise tasks effectively
• Strong communication skills and ability to work collaboratively with colleagues and contractors
• Ability to work independently and take ownership of tasks

Desired

• Experience working within social housing, compliance, repairs or property services
• Experience processing purchase orders and invoices
• Knowledge of gas compliance administration and certification processes
• Experience identifying and implementing process improvements
• Understanding of compliance‑focused administrative environments and audit requirements

Benefits

At Lifestone Homes, we believe in creating an environment where our people feel valued, supported, and inspired to grow. That's why we offer a comprehensive benefits package designed to support your wellbeing, development, finances and work-life balance.

• 25 days annual leave, increasing with service to a maximum of 30 days
• 30 days annual leave from day one for Head of Service, Assistant Director and Director roles
• Christmas closure in addition to your annual leave entitlement
• Option to buy up to 5 additional days of annual leave each year
• Generous pension scheme with up to 10% employer contributions
• Annual performance bonus scheme, recognising individual contributions and achievements
• Enhanced family-friendly leave, including maternity and paternity benefits
• Health Cash Plan with support for everyday healthcare costs, virtual health services, gym discounts and free cover for up to four dependent children
• Life assurance worth three times your annual salary
• Employee Assistance Programme (EAP) providing 24/7 confidential support for your mental, physical and financial wellbeing
• Flexible and hybrid working, helping you balance work and personal commitments
• £200 annual flexible benefits allowance to spend through our benefits platform
• Generous sick pay and income protection cover
• Essential car user allowance and business mileage payments for eligible roles

And that's just the beginning! We also offer:

• Salary sacrifice car leasing scheme with electric and hybrid vehicle options
• Funded training, professional qualifications and apprenticeships
• Two paid Giving Back Days each year to support local communities and charitable causes
• Up to 5 days paid carers leave
• Up to 5 days paid emergency childcare leave
• Paid professional membership or subscription (one per year)
• Peer recognition and reward programme
• Sabbatical opportunities for eligible colleagues
• Mental Health First Aiders across the organisation
• Modern office facilities, including free parking and EV charging where available

Working Hours

• 37 hours per week

Our Commitment

We are committed to creating an inclusive workforce, by reflecting and representing the diversity of the communities we serve. We would like to encourage applications from disadvantaged socio-economic backgrounds; people who identify as disabled, neurodiverse, members of the LGBTQ+ community and people from underrepresented groups.

Accessibility and Adjustments

We are committed to providing reasonable adjustments throughout our recruitment process and we’ll always endeavour to be as accommodating as possible. Please let us know in advance of any suitable arrangements required.

Due to the nature of some of our roles involving work with vulnerable members of society, this post may be subject to a basic or enhanced Criminal Disclosure, which will be carried out when a conditional offer is made.

Please ensure you fully answer the questions on the application form.

Closing Date: 23.10.2026

We reserve the right to close this vacancy earlier than the closing date should we find a suitable candidate.