Funding and Bids Co Ordinator

Horizon Care & Education; Leeds; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Referral scheme with cash rewards

Financial wellbeing service

Tastecard discounts

Free online courses for colleagues

Employee assistance programme

Wellbeing support and collaborative at

Job summary

Horizon Care & Education is seeking a proactive Funding and Bids Co Ordinator to support funding initiatives, bids, and contract management. The role involves coordinating with local authorities, managing tender documentation, and ensuring data integrity across systems while supporting multiple divisions.

You will work remotely with occasional travel to the head office in Leeds, reporting to the Bids and Contracts Manager.

Qualifications

• Proactive approach to identifying issues and driving solutions.
• Strong project coordination and administrative skills.
• Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams).
• Experience managing stakeholder relationships, especially within public sector or education settings.
• High proficiency with CRM systems (Salesforce desirable).
• Attention to detail and ability to manage multiple priorities.
• Experience working in education, social care, or nonprofit environments.
• Familiarity with funding or contract management processes.
• Experience supporting or coordinating bid submissions.

Responsibilities

• Manage the uplift process for Education, Supported Accommodation and Residential divisions in line with internal procedures.
• Coordinate and schedule meetings with local authorities to support negotiations.
• Prepare and submit offer proposals to the internal decision-making panel.
• Escalate issues to Head of Pricing as needed.
• Support Bids and Contracts Manager in bid preparation, tender documentation, and tracking.
• Lead the Contract Audit project by auditing and maintaining contract records in Salesforce.
• Provide ad-hoc administrative support to other managers.

Skills

Project coordination

Stakeholder management

CRM systems

Bid submissions

Public sector experience

Education sector experience

Attention to detail

Tools

Salesforce

Job description

Job Title: Funding and Bids Co Ordinator

Salary: £30,000 per annum + 25 days annual leave

Location: Remote – with occasional travel to head office in Leeds

Reports to: Bids and Contracts Manager

Contract Type: Full-time / Permanent

Role Overview

We are seeking a proactive and highly organized Funding and Bids Co Ordinator to support the delivery of funding and expansion initiatives across our organization. This pivotal role will support with bids and tenders, key business processes, facilitate relationships with local authorities and manage data systems.

Key Responsibilities

• Manage the uplift process for all three divisions Education, Supported Accommodation and Residential in-line with internal business protocols and procedures.
• Coordinate and schedule meetings with local authorities to support negotiation processes.
• Prepare and submit offer proposals to the internal decision-making panel for review and approval.
• Escalate issues and concerns as needed to Head of Pricing.
• Provide direct support to the Bids and Contracts Manager, particularly in bid preparation and documentation, including managing the Tender Toolkit; identifying and monitoring opportunities via relevant procurement portals; attending pre-market engagement events; coordinating SQs, tender questionnaires and supporting documentation; liaising with internal SMEs; maintaining bid trackers and records; supporting tender drafting, quality assurance; and managing clarifications.
• Lead the Contract Audit project by auditing, updating, and maintaining historical and current contract records within Salesforce to ensure 100% data integrity.
• Provide high-level ad-hoc administrative support to other managers as required.

Person Specification

• Proactive approach to identifying issues and driving solutions
• Strong project coordination and administrative skills
• Experience using Microsoft Office, particularly Word, Excel, Outlook, PowerPoint, and Teams.
• Experience managing stakeholder relationships, especially within public sector or education settings
• High proficiency with CRM systems (Salesforce desirable)
• Attention to detail and ability to manage multiple priorities
• Experience working in education, social care, or non-profit environments
• Familiarity with funding or contract management processes
• Experience supporting or coordinating bid submissions
• Competitive salary of £30,000
• Opportunities for professional development
• Supportive and collaborative team culture

How you’ll be rewarded:

• Colleague referral scheme with cash rewards – earn up to £2500 per referral!
• Financial wellbeing service
• Tastecard - spectacular savings on dining, pizza, cinema tickets, supermarkets, and UK attractions!
• Access to a wide range of free online courses for all colleagues on a variety of topics
• Employee assistance programme – free, confidential support.
• Community and wellbeing - Your wellbeing matters to us, and we are committed to ensuring you get all the support you need to feel good about what you do. We’re in this together.
• Supportive management and senior leaders.