Full time Medical Secretary - 30 hours plus

Woodland Medical Practice; Wollaton; On-site; GBP 17,000 - 21,000; Full time

Benefits offered by this job

Parking onsite

NHS pension scheme

5 weeks annual leave

Job summary

Woodland Medical Practice in Birchwood Lincoln is looking for a permanent full-time Medical Secretary to join our friendly team. The post is planned for 30 hours plus per week, with training provided in our clinical patient record system.

You will provide efficient secretarial support to GPs and clinical staff, produce high-quality medical correspondence, and develop reports using computer software. A busy primary care setting requires careful prioritisation and confidentiality.

Qualifications

• Experience in an administrative workplace.
• Good understanding of IT packages and use of Word, Excel and willing to learn use of bespoke NHS Clinical Systems.

Responsibilities

• Provide efficient and effective medical secretarial support to GPs and Clinical Staff.
• Produce accurate medical correspondence using audio/copying typing and word processing.
• Develop and create reports using computer software.
• Organise, prioritise and co-ordinate workload to meet deadlines.
• Handle patient telephone enquiries and referrals.
• Reception duties may be required.

Skills

Administrative experience

IT proficiency

Word processing

Education

Qualified secretary

Tools

Word

Excel

NHS Clinical Systems

Job description

Full time Medical Secretary - 30 hours plus

Woodland Medical Practice is looking to recruit a permanent full time Medical Secretary to join our friendly practice. We are a four partner GP practice in Birchwood, Lincoln - LN6

The post is planned for 30 hours plus per week.

Experience in IT and secretarial administration would be required. Training provided in use of our clinical patient record system.

Main duties of the job

To provide efficient and effective medical secretarial support to our GP's and Clinical Staff

To produce accurate, high quality medical correspondence, including letters, reports, memoranda and other documents, many of which are non-routine, as required using audio/copying typing and word processing systems.

To develop and create reports using computer software.

Use own initiative to organise, prioritise and co-ordinator workload ensuring that deadlines are met.

There is often a need for prolonged concentration when producing reports etc, to meet deadlines. Work is often interrupted and can be unpredictable due to the nature of the client group.

Receive and deal with patient telephone enquiries, responding to referral and hospital appointment queries.

Record accurate messages and follow them up appropriately.

Deal with queries raised by patients, relatives, GPs or other healthcare professionals internally and externally to the hospital.

Reception duties will also be required

About us

Woodland Medical Practice is situated in Birchwood Lincoln, LN6 0QQ.

We are a four GP partner practice, with approximately 8000 patients and a Nurse Practitioner. We have an experienced nursing team and excellent administrative team. You would be intitled to 5 weeks annual leave plus bank holiday allocation and access to the NHS pension scheme. Parking is available onsite.

Job responsibilities

To develop and create reports using computer software.

Use own initiative to organise, prioritise and co-ordinator workload ensuring that deadlines are met.

There is often a need for prolonged concentration when producing reports etc, to meet deadlines. Work is often interrupted and can be unpredictable due to the nature of the client group.

Receive and deal with patient telephone enquiries, responding to referral and hospital appointment queries.

Record accurate messages and follow them up appropriately.

Deal with queries raised by patients, relatives, GPs or other healthcare professionals internally and externally to the hospital.

Receiving, prioritising and organising appropriate action/distribution of incoming and outgoing mail (including e-mail).

Maintain all patient notes to provide a full and accurate record of the patients clinical progress.

To be a point of contact for referral into the service, registering onto Clinical Systems. Actively implementing the partial booking system on the Access, Booking and Choice database for new referrals from GPs where appropriate.

Filing reports, clinic/discharge letters, patients correspondence ensuring correct action undertaken where appropriate.

Use of Clinical Systems as regards functions that have been assigned to the post.

Photocopying, fax and shred as required.

Recognise the importance of maintaining strict confidentiality in respect of information regarding patients and adhere to the Data Protection Act.

Clinical Audit provide and assist in the provision of medical audit data.

Be aware of security systems provided on site for workers.

To comply with Health and Safety Policies, reporting all accidents and incidents to the appropriate manager.

Participate in the supervision and appraisal process as necessary.

Person Specification

Qualifications

• Experience in an administrative workplace. Good understanding of IT packages and use of Word, Excel and willing to learn use of bespoke NHS Clinical Systems.
• Qualified secretary
• Use of Clinical IT systems.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.