Operations Assistant

JR United Kingdom; York; On-site; GBP 22,000 - 30,000; Full time

Job summary

A vibrant executive search firm in York is seeking an Operations Administrative Assistant. This role is essential for ensuring smooth office operations and providing administrative support to the Directors. The ideal candidate will possess strong organizational skills, attention to detail, and effective communication abilities. Join a dynamic team that values professional growth and a supportive culture.

Benefits

Vibrant team culture

Opportunities for professional growth and development

Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Maintain confidentiality in all matters.
• Strong problem-solving skills with a proactive approach.

Responsibilities

• Manage weekly food orders and office supplies.
• Provide administrative support to the Directors, including managing calendars.
• Organize social events for the team.

Skills

Organizational skills

Time-management skills

Attention to detail

Communication skills

Problem-solving skills

Job description

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Mpowering People is a young, friendly, and vibrant executive search firm boutique based at The Chocolate works - York. Our team thrives in a high-energy atmosphere, dedicated to connecting exceptional talent within the Smart mobility sectors.

We are seeking a highly organized Operations Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office and providing administrative support to our Directors.

Key Responsibilities:

Office Management -

• Manage weekly food orders and office supplies.
• Coordinate maintenance for office equipment.
• Oversee daily office operations, ensuring a clean and organized environment.
• Liaise with external suppliers (cleaners, water, etc.).
• Ensure all displays are current and visible.
• Send weekly reminders for team updates on the interview, offers, and finals board.
• Act as front of house for interviews, training sessions, and client visits.

Administrative Support -

• Track KPIs daily/weekly (call stats, LinkedIn, ZoomInfo, etc.).
• Provide administrative support to the Directors, including managing calendars and travel arrangements.
• Prepare and format documents, reports, and presentations.
• Conduct market mapping as needed.
• Track receipts and expenses.
• Take minutes during team forecast meetings.
• Assist the Managing Director with ad-hoc tasks (e.g., dry cleaning, post office).

Event Planning & Coordination -

• Organize social events for the team.
• Plan monthly and quarterly incentives, creating itineraries.
• Collaborate with the Marketing Executive on company announcements.

Qualifications -

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Maintain confidentiality in all matters.
• Strong problem-solving skills with a proactive approach.

What We Offer -

• A vibrant and supportive team culture.
• Opportunities for professional growth and development.

If you are enthusiastic about joining a dynamic team and possess the skills we are looking for, we would love to hear from you!