Front Desk & Office Coordinator

Greenhouse Software, Inc.; Greater London; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Non-contributory pension scheme

Training opportunities

Free breakfast and lunch

Job summary

IMC is seeking an Office Assistant in London to support all employees at our city office. You will be the first point of contact and host for visitors, coordinate events, and help ensure smooth day-to-day reception operations.

We value hospitality, organisation, and a proactive, team-oriented approach. The role includes travel arrangements, mail management, and collaboration with the Office Manager on events and supplies.

Qualifications

• At least 1 year of experience in a similar role (Receptionist, Office Assistant, Host/Hostess) in an international environment.
• Strong command of English (spoken and written).
• Experience with Microsoft Office applications.

Responsibilities

• Acting as host/hostess for internal and external visitors.
• Booking travel arrangements and preparing travel itineraries.
• Handling telephone and email communication.
• Managing incoming and outgoing mail and courier deliveries.
• Acting as the point of contact for various suppliers, including courier services.
• Assisting the Office Manager with office events.
• Managing office supply inventory.
• Coordinating meeting room bookings and ensuring the reception desk is kept in good order.
• Supporting leaders with ad hoc administrative tasks, including travel bookings via Egencia and scheduling meetings.
• Performing various administrative tasks.

Skills

Reception experience

English proficiency

MS Office

Interpersonal skills

Organizational skills

Proactive attitude

Job description

IMC is seeking an Office Assistant in London to support all employees at our city office. You will be the first point of contact and host for visitors, coordinate events, and help ensure smooth day-to-day reception operations.

We value hospitality, organisation, and a proactive, team-oriented approach. The role includes travel arrangements, mail management, and collaboration with the Office Manager on events and supplies.